Meeting Manager Full Time

Job Summary

As a member of the Meeting Management team, the Meeting Manager is responsible for the timely and excellent execution of a portfolio of live and virtual Business Intelligence and Pharmaceutical programs. The Meeting Manager is solution-oriented, anticipating issues with an eye toward integrating new ideas & solutions and creative strategies while ensuring effective support to produce superior results.

Job Duties and Responsibilities

• Manage and execute larger/complex non-client facing Business Intelligence and multi-sponsored programs as assigned
• Partner with Account Managers on the logistical management and execution of large MedComms projects as requested
• Partner and manage a mutli-disciplinary internal project team, consisting of Scientific Content Managers, design, editorial, and digital services as needed
• Works to build strong relationships and maintain regular and effective communication with both internal stakeholders and external key opinion leaders
• Work with multiple teams within the organization to accurately determine, assign, track and manage project plans to ensure deliverables are on-time and within budget
• Responsible for management of all phases of the project life cycle, including project financial management and timely project reconciliation
• Manages all assigned projects within budget. Able to seek out and secure cost savings as needed for out of pocket (OOP) costs to ensure that projects are within budget
• Provide mentorship and work with Coordinators on execution of project-specific tasks
• Facilitate air travel, hotel accommodations and transportation for delegates and expert faculty when required
• Ensure company systems and procedures are adhered to and/or improved to ensure all expectations are fulfilled
• Available to travel as business requires
• Available for teleconferences outside of usual working hours, to help ensure company-level global coverage of program and project needs

The above job description in no way states or implies these duties are the only duties performed by this employee. The incumbent is expected to perform other related duties necessary for the effective operation of the department and company.

The Company reserves the right to change or alter any of the above duties and responsibilities according to the operational needs of the department and Company.

Education, Experience, and Skills

• Requires a High School education but college degree preferred
• Experience as an project/event manager, 4+ years, healthcare event management experience a plus
• Demonstrated project management experience for meetings / events delivered both live and virtually.
• Experience in internal and external stakeholder management
• Experience collaborating with a project team
• Experience working within budgets and conducting financial reconciliations
• Experienced in spreadsheets and project management software
• Highly efficient in the use of Office 365 (Microsoft Outlook, Word, Excel, and Power Point)

Key Competencies

• Be highly organized and able to track multiple operational needs
• Strong communication and interpersonal skills
• Demonstrated excellent decision making, critical thinking and problem-solving capability in a very fast-paced environment.

Conditions of Employment:

Verification of employment history, professional references, and education or training.

Working Conditions and Physical Effort:

• Work is normally performed in a typical interior/office work environment
• Travel may be required based on business needs (domestically and internationally) and attend virtual programs outside of working hours as needed.

Aptitude Health is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Featured Benefits

• 100% remote working environment
• Medical, Dental, Vision Insurance
• Annual performance bonus eligibility
• 401(k) with employer match
• Paid Time Off (combined vacation & sick)
• Paid Holidays
• Paid Parental Leave
• Paid Life & Disability Insurance

The range for this role is up to $65,000 and based upon several factors including experience, education, skills, training, qualifications, location, and company need.