Accounting Manager / Lead Full Time

Company Overview

At Brandon Homes, we are redefining the home-building experience by making luxury attainable and crafting homes that inspire. Our fast-paced and ever-evolving environment requires forward-thinking, motivated individuals who thrive in creating solutions and delivering exceptional results.

About the Role

We’re seeking a Finance Manager to own the day-to-day financial operations of the Brandon Family of Companies. This is primarily a finance, accounting, and construction-operations role, with a secondary HR administration component (roughly 20% of the position). The ideal candidate is hands-on in QuickBooks Online, comfortable with construction job costing and loan draws, and able to keep our financial and project records accurate and current.

Core Responsibilities

Accounting & Financial Management

• Manage all day-to-day accounting transactions in QuickBooks Online, including A/P, A/R, and general ledger entries
• Perform bank reconciliations and monthly close for all company accounts
• Monitor and analyze cash flow daily; maintain cash position awareness and flag shortfalls proactively to ownership
• Process and track vendor bills; ensure accurate job cost coding by project
• Prepare and submit construction loan draw requests to lenders; coordinate with title companies and track funding timelines
• Reconcile Buildertrend project data with QuickBooks job cost records
• Manage certificates of insurance (COIs) and W-9s for all subcontractors and vendors; flag lapses before approving invoices
• Coordinate with outside CPA for year-end tax preparation; maintain organized records throughout the year
• Support owner with financial reporting, budget tracking, and ad hoc analysis as needed

Construction Operations Support

• Support draw request preparation and lender communication across active construction projects
• Track project-level costs against budgets in coordination with project management staff and ownership
• Manage subcontractor onboarding documentation (W-9, COI, lien waivers) and maintain organized project files
• Assist with Buildertrend administration including budget entry, document management, and report generation
• Coordinate with title companies and lenders on closings, escrow disbursements, and funding requirements

Payroll & Compensation

• Run bi-weekly payroll for all W-2 employees through Workday; ensure accuracy of hours, garnishments, and deductions
• Administer and track bonus and incentive compensation; process fringe benefit reporting in compliance with IRS requirements
• Maintain payroll records; respond to employee pay questions and provide pay stub access guidance
• Ensure timely payroll tax deposits and compliance with federal and Ohio withholding requirements

Human Resources (Secondary — ~20% of role)

• Serve as the primary HR contact for W-2 employees on onboarding, documentation, policy questions, and employment changes
• Maintain employee files and ensure documentation is complete and current
• Administer the employee handbook and coordinate revisions with ownership and legal counsel as employment law evolves
• Coordinate required employment law training (e.g., harassment prevention) and track completion
• Support hiring as needed: post positions, screen candidates, schedule interviews, and facilitate offers
• Track PTO and leave balances; act as liaison to outside employment counsel as directed by ownership

General Office & Administrative

• Manage incoming correspondence related to finance, HR, and vendor matters; triage and respond as appropriate
• Maintain organized digital records across accounting, HR, and legal files
• Coordinate with outside counsel on contract documents, employment agreements, and compliance items
• Provide administrative support to Sales as requested
• Support owner with special projects, reporting, and business operations as needs arise

Qualifications

Required

• 3+ years of accounting or bookkeeping experience, ideally in a small business or construction environment
• Demonstrated proficiency with QuickBooks Online; ability to perform reconciliations, job costing, and financial reporting independently
• Experience running payroll, including understanding of garnishments, tax withholding, and fringe benefits
• Comfortable handling HR administrative functions including employee documentation, onboarding, and policy administration
• Strong organizational skills and the ability to manage multiple priorities without dropping details
• Excellent written communication; able to correspond professionally with vendors, lenders, and employees

Preferred

• Experience in residential construction accounting, including construction loan draws and job costing
• Familiarity with Buildertrend or comparable construction management software
• Experience in a combined finance/HR role at a small company
• Associate’s or Bachelor’s degree in Accounting, Finance, Business, or a related field
• CPA or active accounting license (a plus, not required)