Sample Coordinator Full Time

Sample Coordinator

DIFF Eyewear is the anti-monopoly charitable designer sunglasses company of today. Since 2015, DIFF has 4 million people around the world and now, through its charity partner, also helps provide the gift of sight to someone in need with eye exams, surgeries, glasses, medical exams and more. Socially conscious and charitable at heart, the DIFF Eyewear family strives for the perfect pair – handcrafted with designer quality materials and delivered with love.

What You’ll Do (Essential Duties)

• Learn and master sample tracking programs and processes – both digital and physical
• Keep samples organized and clearly communicated status of sample requests – tracking arrivals and delays
• Develop and maintain strong working relationships with cross functional teams – merchandising, site merchandising, creative, copywriting, marketing and wholesale
• Become familiar with seasonal product lifecycles
• Support needs of online product photography, ensuring samples are accurate and received on time 
• Organize and hand off samples for creative photoshoots and weekly PDP site merchandising photoshoots
• Track all sample delivery dates, keeping in mind upcoming photoshoot prioritization 
• Create and manage photoshoot sample hand off shot list, sharing out with photographer
• Label all sets of seasonal samples prior to hand off to sales
• Coordinate sample handoff for wholesale line sheet shoots and collab shoots
• Organizing and unboxing samples for seasonal merchandising deadlines as well as put away process and organization 
• Organizing and unboxing all samples (protos and TOPs) as well as put away process and organization
• Ship and track all samples (proto, pre-production and TOPs) to collaboration partners 
• Submit and track status of design concepts, CADs, proto samples and TOPs to licensing partners submission portals

Who You Are (Skills & Abilities):

• Strong attention to detail and strong sense of urgency
• Excellent oral and written communication skills
• Strong organizational skills and ability to adapt quickly to changing priorities in a fast-paced environment
• Physically manage, transport, maneuver boxed and individual samples at large scale
• Proficient at managing cross functional teams
• Comfortable working autonomously and independently
• Experience in deadline and product driven tasks
• This is a on site role that requires you to be in the office 4 days a week

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The skills, abilities and physical demands described are representative of those duties that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities, who are otherwise qualified for the job position, to perform the essential functions. Currently we are specifically looking for candidates in the southern Los Angeles and northern Orange County areas. 

Physical Demands

While performing the duties of this job, the employee is regularly required to stand; use hands to finger, handle, or feel, and talk or hear. The employee frequently is required to walk, sit, reach with hands and arms, stoop, and kneel. The employee is occasionally required to sit for a long period of time and lift boxes that weigh up to 25 pounds.

The base salary range for this position is between $35,000. – $45,000. Please note that actual salaries will vary based on factors including but not limited to location, experience, and performance. As such, on occasion and when applicable, there is the possibility that the final, agreed-upon base salary may be outside of the upper end of the range. Please also note the range listed is just one component of the company’s total rewards package.