Accounting & Admin Specialist Full Time

Description

We are seeking a detail-oriented accounting specialist for a direct-hire opportunity with a well-established organization in the Syracuse area. This role will support Accounts Receivable (A/R), Accounts Payable (A/P), and general administrative functions and is well suited for someone with a solid accounting foundation who enjoys balancing hands-on transactional work with broader office support in a collaborative, team-oriented environment.

Responsibilities:

Support day-to-day accounting operations across Accounts Receivable and Accounts Payable

Generate customer billing documents and send invoices promptly to support accurate revenue collection

Record incoming payments, apply them to the correct accounts, and maintain up-to-date receivables records

Monitor outstanding balances, review aging reports, and communicate with customers regarding payment status as needed

Reconcile customer accounts, investigate discrepancies, and resolve payment or billing differences

Enter and process supplier invoices, verify payment details, and help ensure vendors are paid on schedule

Compare purchase orders, invoices, and receiving documentation to confirm transaction accuracy before payment

Reconcile vendor statements, maintain complete and accurate financial records, and assist with expense tracking and reporting

Organize electronic and paper records, perform data entry, prepare routine documents, and provide general administrative support

Communicate with vendors, clients, and team members to address questions and keep financial information current

Requirements

Prior experience supporting both accounts receivable and accounts payable functions

Minimum one years’ experience working in accounting, bookkeeping, finance, or a related discipline; formal education in a related field is preferred

Working knowledge of basic accounting principles

Proficiency with Microsoft Excel & Microsoft Office Suite; accounting software experience preferred

Strong organizational skills with the ability to manage multiple priorities efficiently

High degree of accuracy, attention to detail, and discretion when handling confidential information

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – whenever you choose – even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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