Program Coordinator II, Women’s Health & Strategic Initiatives – Development Office Full Time

The Office of Development seeks a skillful administrative professional to join and bolster its successful Women’s Health & strategic initiatives fundraising team. As the Development Program Coordinator, you will play a pivotal role in providing indispensable administrative, operational, and programmatic support, ensuring the seamless functioning of the team. The position requires a proactive approach and the ability to anticipate the needs of colleagues, institutional leaders, and donor constituents. This role presents an ideal opportunity for early-career professionals seeking growth and development, with a clear focus on supporting the team rather than direct fundraising responsibilities, aligned with evolving campaign priorities.

This role operates within a hybrid work model, with on-site expectations established in alignment with departmental priorities and evolving organizational guidelines. Employees must reside within a commutable distance of the 42nd Street Midtown NYC office. The role may also require occasional evening or weekend hours.

Responsibilities

Cover Letter Required

(in order of importance and/or frequency)

• Support the Office of Development’s comprehensive major gifts program to raise funds for the Mount Sinai Health System.
• Provide administrative support for the team (e.g. scheduling physician meetings, donor meetings, maintain calendar, prepare and coordinate materials, agendas for meetings, etc.)
• Raisers Edge Prospect/Portfolio Management: Update and maintain all moves management information related to managed portfolios as well as prospect base including entering contact reports, adding and updating proposals, entering future/anticipated actions, maintaining all data/coding related to the several reports most frequently used in tracking and measuring donor moves management.
• Prepare ad-hoc data lists to aid in portfolio management. Liase with Prospect Development and Development Data teams to maintain data integrity across screening lists, demographic updates, assignment requests, etc.
• Draft correspondence and prepare/coordinate in house mailings to managed prospect portfolios. Develop fundraising materials that include, but are not limited to newsletters, letters, Chairs’ reports and donor outreach research summaries to be used in concert with solicitation strategies.
• Schedule Advisory and Philanthropic Leadership Board meetings and cultivation events. Coordinate all logistics and materials for these meetings.
• Compose and proofread letters, talking points, briefings, personalized donor acknowledgments as well as other correspondence as directed. Edit and format written documents such as proposals, case for support, program summaries.
• Coordinate with Events Staff on logistics related to donor cultivation and stewardship events.
• Field and respond to donor, physician, administrators’ phone and email inquiries relating to donation and fund related issues.
• Other duties as assigned.

Qualifications

• Bachelors Degree preferred; an equivalent combination of education and/or experience may substitute for the degree when the experiences are closely related to the duties of the job.
• 3+ years experience, preferably working in an office setting, in development, public relations or marketing

Minimum Computer Skills

Proficiency in the Microsoft Office environment; Basic skills in Microsoft Excel and Word required; intermediate skills in Excel and Word preferred

Ability to learn fund-raising database; Raiser’s Edge experience preferred

General Skills

• Outstanding verbal and written communication skills
• Skilled in connecting disparate information, proactive in leveraging available data, and proficient in synthesizing information to impact the bigger picture
• Attention to detail
• Organized, meticulous, and flexible
• The ability to work within an environment that emphasizes teamwork as well as individual initiative
• Sensitivity, tact, and diplomacy
• The ability to honor confidentiality

Non-Bargaining Unit, 807 – Development Office – ISM, Icahn School of Medicine

Employer Description

Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About The Mount Sinai Health System

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report’s Best Hospitals, receiving high “Honor Roll” status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report’s “Best Children’s Hospitals” ranks Mount Sinai Kravis Children’s Hospital among the country’s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek’s “The World’s Best Smart Hospitals” ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.

Compensation

The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $66482.07 – $85000 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.