Incentives Pursuit Coordinator Full Time NEW

FM Talent Source is an enterprise that provides business and workforce solutions to help organizations nationwide overcome business challenges. Our clients include federal, state and local government agencies, Fortune 500 Companies, and non-profit organizations. Founded in 2004, we have a strong history of providing recruitment strategies and utilizing effective project and quality management methodologies to ensure our clients’ success.

One of our valued clients is expanding their pursuit team supporting a global client with multiple business verticals, including sustainable building upgrades, electric vehicle (EV) charging infrastructure, and emerging pilot projects These roles are 100% dedicated to the client, embedded within their operations, and require high professionalism, strong communication, and the ability to operate within a fast-paced, evolving corporate environment.

After reading this job description, if you feel you are well qualified for this position, you may advance yourself to the next step of our process by completing a one-way interview. This will give the hiring manager quicker access to your qualifications and you will receive feedback regarding the next steps within days of completing this step. Click here to get started:

One-way video interview

Applicants who complete this step can expect to be notified with an update in regard to the next steps within one week of submitting their responses. Thank you for your time and interest in joining our FM Talent Team!

Position Overview

The Incentives Pursuit Coordinator is a full-time, remote role supporting the pursuit of infrastructure-scale funding opportunities. This position plays a key role in identifying, developing, and submitting competitive applications for grants, rebates, voucher programs, and other incentive mechanisms at the federal, state, local, and utility levels.

The Incentives Pursuit Coordinator will collaborate closely with development teams, accounting/finance, and various internal/external stakeholders to ensure applications are aligned with eligibility requirements, project scope, procurement timelines, design and permitting milestones, and construction schedules. The role includes creating internal compliance documentation and providing updates through contracting in support of award contract negotiations.

This is a highly detail-oriented role requiring experience in grant writing and compliance for construction and capital project environments (not foundation or nonprofit funding). The ideal candidate operates both independently and collaboratively across the full pre-award lifecycle—from opportunity identification through grant award contracting—and is comfortable managing all pre-award activities, monitoring funding award statuses, and creating audit-ready documentation for handoff to the post-award project coordinator upon award.

Key Responsibilities

Application Development & Pursuit

• Identify, research, track, and evaluate relevant funding opportunities (federal, state, local, and utility), including grants, rebates, vouchers, and tax incentives.
• Lead development of complete funding applications for large-scale EV infrastructure and development projects, including Hubs, Depots, Workplace Charging, On-demand Charging, Equipment, Capital Improvements, Energy, and more.
• Develop all application components: narrative sections, budget documentation and justifications, required attachments, forms, and final submission via funder portals or email.
• Collaborate with internal development teams to align applications with project scope, budget, procurement strategy, design, permitting, and construction schedule.
• Identify gaps in application materials and proactively source solutions.

Pre-Award Compliance & Documentation

• Develop internal compliance documents during application development; update at contracting stage for handoff to the post-award Project Coordinator.
• Ensure all applications address funder requirements and eligibility rules for construction and infrastructure-focused incentives.
• Support pre-award contracting processes, including review of terms, conditions, and funding obligations.
• Maintain audit-ready records and update application trackers and documentation folders for all pre-award pursuits.

Cross-Functional Coordination

• Coordinate inputs from engineering, construction, operations, procurement, design, accounting, sustainability, leadership, and other internal/external stakeholders to ensure application accuracy and competitiveness.
• Align application budgets with internal cost tracking and funder expectations through cross-departmental coordination.
• Support preparation of materials for leadership reviews and external funder discussions during application and contracting stages.

Tracking & Reporting

• Maintain centralized trackers of application deadlines, submissions, and outcomes.
• Provide regular internal updates to leadership on pursuit pipeline, application status, and upcoming funding opportunities.
• Track pre-award risks, milestones, and required approvals to ensure applications remain competitive and compliant.

Required Qualifications

• 3–5+ years of experience preparing incentive or grant applications for infrastructure, construction, capital projects, EV charging, or sustainability upgrades.
• Demonstrated success preparing applications for federal, state, local, or utility-based programs (experience limited to nonprofit/foundation grants will not meet requirements).
• Strong understanding of procurement, permitting, design, and construction schedules as they relate to funded projects.
• Experience with compliance frameworks for incentive-funded projects, including documentation and audit-readiness.
• Familiarity with reimbursement-based funding programs (grants, rebates, vouchers, credits).
• Experience with competitive solicitations and/or utility rebate programs.
• Strong written communication, analytical, and budgeting skills with ability to manage multiple applications simultaneously.
• Excellent attention to detail and ability to manage documentation across multiple systems and formats.
• Demonstrated ability to meet deadlines, communicate risks, and maintain organized records across multiple concurrent projects.
• Proficiency with Microsoft 365 (Excel/Google Sheets), Box, Smartsheet, and document management tools.
• Professional presence, strong communication skills, and a highly proactive, resourceful, and adaptable work style.

Preferred Qualifications

• Experience with EV charging deployments, commercial building energy upgrades, pilot projects, and reimbursement-based programs.
• Background in public-private infrastructure projects.
• Prior client-facing consulting experience.

Benefits

• Employer-paid health plan
• PTO, paid sick leave, and full benefits package

If you feel you are well qualified for this position, you may advance yourself to the next step of our process by completing a one-way interview. This will give the hiring manager quicker access to your qualifications and you will receive feedback regarding the next steps within days of completing this step. Click here to get started:

One-way video interview

Applicants who complete this step can expect to be notified with an update in regard to the next steps within one week of submitting their responses. Thank you for your time and interest in joining our FM Talent Team!

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or other characteristics protected by law.