HR – Payroll Specialist Full Time

This role is focused on ensuring accurate, timely, and compliant payroll execution for a distributed, multi-site U.S. workforce operating across retail locations. The HR – Payroll Specialist will own end-to-end biweekly payroll processing, leveraging ADP to validate timecards, manage adjustments, and prevent overpayments or underpayments. You will serve as a key point of contact between field teams, managers, and internal workforce stakeholders to ensure payroll data integrity and smooth execution of payroll cycles. This position requires strong attention to detail, deep familiarity with payroll systems, and the ability to operate in a fast-paced, deadline-driven environment aligned with U.S. Eastern Time. You will also contribute to process improvements, reporting, and compliance efforts while supporting broader HR and finance-related initiatives. This is a highly operational role where accuracy, communication, and consistency directly impact employee satisfaction and business performance.

Accountabilities

• Manage end-to-end biweekly payroll processing in ADP for a multi-site U.S. retail workforce, ensuring accuracy and timeliness.
• Validate employee timecards, pay periods, and overtime calculations to prevent errors, overpayments, or underpayments.
• Coordinate with field managers and workforce teams to collect missing or incomplete timesheets ahead of payroll deadlines.
• Process payroll adjustments, corrections, and updates within the payroll system while maintaining data accuracy.
• Verify employee onboarding and payroll documentation, including tax details, banking information, and personal records.
• Liaise with U.S.-based store and district managers to ensure accurate payroll inputs and resolve discrepancies.
• Support payroll reporting, including gross profit and payroll-related analysis to inform business decisions.
• Contribute to continuous improvement initiatives for payroll and pay/bill processes, ensuring greater efficiency and compliance.
• Assist with ad hoc HR and finance tasks, including payroll-related special projects and data reporting needs.

Requirements

• Bachelor’s degree in Human Resources, Accounting, Finance, or a related field.
• 5+ years of experience in payroll management or payroll operations roles.
• Strong hands-on experience with ADP payroll systems is required.
• Experience working with U.S.-based teams or clients in a payroll or HR capacity.
• Strong understanding of payroll regulations, labor rules, and compliance requirements.
• Excellent attention to detail with strong numerical and analytical skills.
• High level of organizational and time management ability in deadline-driven environments.
• Strong communication skills, both written and verbal, with the ability to coordinate across multiple stakeholders.
• Ability to handle sensitive employee data with strict confidentiality.
• Problem-solving mindset with a proactive, service-oriented approach.

Benefits

• Competitive monthly salary ranging from 55,000 PHP to 70,000 PHP
• Non-taxable allowances
• HMO coverage starting after one month of employment (up to 100,000 PHP per illness)
• Fixed weekends off and night shift schedule aligned with U.S. Eastern Time
• Paid leave benefits upon regularization (up to 20 days annually)
• Onsite onboarding with transition to a work-from-home setup
• Learning and development programs for career growth
• Employee engagement activities and supportive team culture
• Referral bonuses for successful hires
• Global exposure and opportunities for professional advancement
• Collaborative, people-oriented work environment

How Jobgether Works

We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role’s core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.

We appreciate your interest and wish you the best!

Why Apply Through Jobgether?

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We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.