Genetics Data Coordinator Full Time

Genetics Data Coordinator

Band 3

Newcastle Hospitals NHS Foundation Trust is one of the busiest and largest NHS hospital trusts in the country. We have around 16,000 staff and an annual budget of £1.7 billion.

With strong history of providing high quality care, clinical excellence, research and innovation regionally, nationally and internationally, we’re in the top five providers of specialised health services in the country.

As well as providing a wide range of hospital and community services, we support people with a range of rare and complex medical, surgical and neurological conditions, cancers and genetic orders.

We are committed to promoting equality and diversity and recognise the benefit in providing an inclusive environment. We value and respect the diversity of our employees and aim to recruit a workforce which reflects the communities we serve, and is equipped to deliver the best service to our patients. We welcome all applications irrespective of people’s race, disability, sex, sexual orientation, religion or belief, age, gender identity, marriage and civil partnership, pregnancy and maternity and in particular those from under- represented groups.

Newcastle Hospitals are proud to be one of the exemplar organisations across the NHS on sustainability, with a long history of delivering Sustainable Healthcare in Newcastle (Shine) and the first healthcare organisation in the world to declare a climate emergency. Our strategy includes commitments to being Net Zero by 2030, for our direct carbon footprint, and Net Zero by 2040 for our footprint plus. Delivering these ambitions will not be possible without the help, support and action of every single member of our team.

Job Overview

Applications are invited for a motivated and reliable Band 3 Data Co‑ordinator to join the Newcastle Genetics Laboratories, part of the Yorkshire and North East Genomic Laboratory Hub (GLH). This is an exciting opportunity to contribute to the continually expanding field of genomic medicine, supporting the delivery of Whole Genome Sequencing (WGS)

The Yorkshire and North East GLH is a collaboration between Newcastle Hospitals, Leeds Teaching Hospitals, Sheffield Children’s NHS Foundation Trust and Sheffield Teaching Hospitals. Collectively, we deliver high‑quality genomics services across the largest geographical GLH region in the country. Our laboratories have an international reputation for excellence in patient care, specialist diagnostics, scientific research and academic training.

• Interview Date: 30 June 2026
• 37 hours 30 minutes/week
• You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy.

NO AGENCIES PLEASE

Main duties of the job

As a Genetics Data Co‑ordinator, you will work within a multidisciplinary team of clinical scientists, laboratory staff, administrative teams and informatics professionals. You will play a key role in ensuring the efficient management of referrals, the flow of genomic test information, and communication between internal teams and external clinicians.

This role is ideal for someone with strong organisational skills, excellent attention to detail, and a genuine interest in supporting genomic services within the NHS.

Working for our organisation

As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.

With around 2 million contacts with patients every year, we deliver care from:

• Royal Victoria Infirmary (RVI)
• Freeman Hospital
• Newcastle Dental Hospital
• Cramlington Manor Walks
• Urgent treatment centres
• Newcastle Fertility Centre
• Northern Centre for Cancer Care, North Cumbria
• Northern Genetics Service

These include a range of flagship services which deliver cutting-edge care (supported by state-of-the-art diagnostic services in both radiology and pathology) and are a catalyst for innovation to support pioneering clinical practice in the NHS.

We also have offices at Regent Point in Gosforth and community sites.

Please see attached information on what Staff Benefits we have to offer at our Trust under ‘Documents to download’ or ‘Supporting documents’.

For further information on The Newcastle upon Tyne Hospitals NHS Foundation Trust please visit: Careers | Newcastle Hospitals | NHS | Newcastle Hospitals and Newcastle Hospitals NHS Foundation Trust

Detailed Job Description And Main Responsibilities

• Provide administrative and data‑handling support for Whole Genome Sequencing.
• Manage the receipt, logging and tracking of patient referrals, ensuring all documentation is complete and accurate.
• Liaise directly with clinical scientists, laboratory staff, and external referring clinicians to support smooth and timely test processing.
• Maintain and update genomic databases, spreadsheets, and digital tracking systems according to established procedures.
• Assist in maintaining high standards of data quality, confidentiality and compliance with governance requirements.
• Provide general administrative support to the laboratory management team, contributing to ongoing service improvement.

Job Purpose

• To provide an efficient data management service within the Genetics Directorate, including but not limited to invoice production, monitoring 18 weeks compliance, undertaking administration tasks in support of the Molecular and Cytogenetics laboratories.
• Provide general support to the Head of Genetics IT and Office Manager
• To work predominantly unsupervised on a day to day basis and act as an integral part of the administration team of the Northern Genetics Service.

Person specification

KNOWLEDGE

Essential criteria

• An awareness of the structure and function of databases.
• A good working knowledge of a variety of computing packages, including Microsoft Word and Excel or Access and familiarity with data collection and collation.
• High degree of computer literacy
• Knowledge and understanding of the Microsoft Windows file and folder structure

Desirable criteria

• Knowledge of medical terminology

Skills

Essential criteria

• Good communications skills.
• Organisational skills
• Good verbal & non-verbal interpersonal communication skills

Desirable criteria

• Ability to extract data from a relational database
• Advanced skills in using Microsoft Word, Excel and Access

Experience

Essential criteria

• Data collection
• Experience of working in a clinical or information environment
• Experience of using Microsoft Windows operating systems and Microsoft Office software

Desirable criteria

• Data collection and analysis experience
• Previous NHS experience.
• Experience using web browsers and internet search tools

Qualifications

Essential criteria

• Good educational background to ‘A’ level standard or equivalent

Desirable criteria

• Typing qualifications
• ECDL or additional IT qualifications

Important note on completion of reference section of Application Form

All references from current and previous employers will be sought and must cover a minimum of 3 years employment. Therefore, when completing the reference section of your application form, please give the address, telephone number and work email address of each of your current/previous line managers that cover 3 years employment. Failure to complete this section may result in your application not being processed.

Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate. The method of payment is a salary deduction from your first month’s pay.

Candidates who are shortlisted for interview will be contacted by e-mail. You should check your SPAM folders as well as your inbox. If you have not been contacted within 4 weeks of the closing date you should assume your application has been unsuccessful.

Employer certification / accreditation badges

Documents to download

• Data Co-ordinator JD and PS (PDF, 179.5KB)
• Newcastle Staff Benefits (PDF, 274.4KB)
• Behaviour and Civility Charter (PDF, 93.8KB)

Apply online now

Further details / informal visits contact

Name Jane Lisgo Job title Operations Manager (Technical) Email address jane.lisgo@nhs.net Telephone number 0191 2820848