Department Administrator Full Time NEW

Manage day-to-day administrative operations on behalf of Product Development Creation Functions, and Materials Development departments.

Key Responsibilities

• Communicate effectively and professionally via telephone, in person, e-mail to assist the goals of the Product Operations, Development, Costing and Materials Departments.
• Establish and perform practices that accurately maintain records and efficiently process information.
• Coordinate meetings, appointments, off-sites and events for the Department. Arrange accommodations and assist visitors to the Portland office.
• Maintain calendar of events including all travel scheduling.
• Provide input to help identify and improve systems and procedures within the department to ensure day-to-day operations run smoothly and efficiently.
• Maintain and replenish inventory of necessary supplies and equipment for department needs
• Assist with accounting responsibilities to include: code invoices for payment, prepare expense reports in accordance with financial guidelines and reflective of budgetary restraints, process expense reports for payment, process sample invoices, and coordinate with Controlling to ensure all payments are processed accurately.
• Support personnel in the department with the day-to-day issues such as FTO issues, benefits, meeting schedules, travel, etc.
• Contributes to the financial tracking of the department budget, T&E, Model cost, etc) ensuring communication is communicated accurately monthly to the Senior Director.
• Schedules and prepares room set-up (Catering, AV), agenda, travel, catering, reservation coordination for meetings, guest visits, off-sites and events for the Department.
• Support departmental timelines/deadlines by assisting in all activities as needed.
• Prepare all items for newcomers to the department to ensure their first arrival in adidas is smooth and motivating. Examples are ordering company phones, laptops, supplies etc.
• Participate in weekly meetings, take notes as assigned and summarize any follow up points.
• Assists in making international and domestic travel arrangements for the team where required, including visa applications.
• Manages the shipping and receiving of samples for the Department, including MCS.
• Prepares and supports the team creating presentations. Reporting such as Buy ready and monthly BU Scorecard
• Assists/Executes Purchase Requests (PR) via ARIBA guided buying and manages and trouble shoots open PO’s
• Support space planning requirements, maintaining work area and keeping department organized.
• Performs other related duties as assignments required

Knowledge Skills And Abilities

• Ability to effectively and professionally communicate via phone, e-mail and face to face.
• Previous knowledge or ability to learn all software and internal systems necessary for the role and perform at proficient level
• Strong interpersonal skills with ability to work well in a team environment.
• Strong organizational skills with the ability to follow through on all details required.
• Ability to multi-task within a fast paced, changing environment, good time management skills.
• Ability to prepare routine reports, correspondence and Power Point presentations.
• Ability to speak effectively before groups of customers or employees of organization.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Able to effectively and appropriately handle confidential information.
• Able to establish and maintain effective working relationships with executives and co-workers in other departments.

Requisite Education And Experience / Minimum Qualifications

• Bachelor’s degree (BA) from a four-year college or university preferred; or two to four years related experience and/or training; or the equivalent combination of education and experience.
• Excellent computer skills, including but not limited to, MS Word, MS Excel, MS Outlook and MS Power Point.
• adidas celebrates diversity, supports inclusiveness and encourages individual expression in our workplace. We do not tolerate the harassment or discrimination toward any of our applicants or employees. We are an Equal Opportunity Employer.
• adidas offers robust and progressive medical, including HSA (Health Savings Account) with employer funding or FSA (Flexible Spending Account) options, dental, vision, prescription drug coverage, adoption, with surrogate and fertility support, short and long-term disability, and basic life and AD&D insurance, which can be supplemented with employee-paid coverage. Employees are able to enroll in adidas’ 401k plan and Stock Purchase Plan with employer match. Full-time employees are eligible for education assistance and generous Leave policies including 12 weeks of paid parental leave.
• Employees are eligible to earn an annual bonus based on both company and personal performance. Employees accrue prorated flexible time off in the amount .4388 hours per day that increases with years of service, twelve paid holidays throughout the calendar year and Service Time Off during milestone years.
• At adidas we offer a Hybrid work policy which requires attendance in the office Monday through Thursday, with the flexibility to work remotely on Friday each week. For work requiring a high degree of collaboration or an in-person presentation, in-office attendance is required even on Friday. The working location of this position is Portland, Oregon.
• Though our teammates hail from all corners of the world, our working language is English.

adidas celebrates diversity, supports inclusiveness and encourages individual expression in our workplace. We do not tolerate the harassment or discrimination toward any of our applicants or employees. We are an equal opportunity employer.