bilingual office assistance Full Time

Job Summary
We are seeking a highly organized and bilingual Office Assistance professional to support our administrative team. The ideal candidate will possess strong communication skills in both languages, demonstrate proficiency with office management tools, and have a keen eye for detail. This role involves managing front desk operations, providing exceptional customer support, and ensuring smooth daily office functions. The successful applicant will be a proactive individual capable of handling multiple responsibilities efficiently while maintaining a professional demeanor.

Responsibilities

• Greet visitors and clients in a courteous and professional manner, providing excellent customer service in both languages.
• Manage multi-line phone systems, directing calls accurately and taking detailed messages as needed.
• Perform data entry and maintain organized filing systems to ensure easy retrieval of documents.
• Utilize office software such as Microsoft Office, Google Workspace, and QuickBooks for administrative tasks including document creation, spreadsheets, and bookkeeping.
• Oversee calendar management and schedule appointments or meetings with attention to detail and time management.
• Handle clerical duties such as proofreading correspondence, managing incoming/outgoing mail, and maintaining office supplies inventory.
• Support office management activities by coordinating with vendors, managing office equipment, and assisting with special projects or personal assistant tasks as required.

Qualifications

• Proven experience in an office environment with strong clerical and administrative skills.
• Bilingual proficiency in [specify languages], with excellent verbal and written communication abilities in both languages.
• Familiarity with QuickBooks, Microsoft Office Suite, Google Workspace, and basic bookkeeping practices.
• Demonstrated organizational skills with the ability to prioritize tasks effectively in a fast-paced setting.
• Experience managing multi-line phone systems and providing exceptional customer support.
• Strong computer literacy including data entry, proofreading, and document management.
• Previous office management or personal assistant experience is preferred but not mandatory; a proactive attitude is essential.

Pay: $18.00 – $18.75 per hour

Benefits:

• 401(k)

Work Location: In person