Administrative Professional Full Time NEW

Nature of the Company – Very busy office, we are a full-service landscaping company that offers mowing, lawn maintenance & landscaping, sprinkler installation and spring start-up/winterization, pruning, spraying yards and trees for fertilization and herbicides, and in the winter, we plow snow and salt lots. We have approximately 9 employees and we work with temporary agencies for labor support. We are located in Midland. We also have two storage units that customers use this office for paying, signing contracts and questions. This role would be approximately 5%-10% Storage units and 90%-95% Landscaping responsibilities.

Hours – We work 8 to 5 during winter and 7:30 to 5 during spring, summer and fall. It also requires phone coverage for communication during all hours of the night only during the snow season for calling in employees and temps when snow is deep enough to plow/salt/shovel. Assistant will need to bring lunch (refrigerator and microwave provided) and work through a paid lunch.

Attire – It is a small office atmosphere, and we do have customers come to the office, so neat and clean clothes, shorts and jeans are allowed but not ripped up or inappropriate. We try to be a scent free facility to avoid allergies, so no perfume or smelly hair products.

Skills Required – Microsoft word products, excel and word are required. We use QuickBooks for accounts receivable and customer billing (monthly), proficiency in QB would be great. Phone etiquette is required; we have three lines (Landscaping and the two Storage Units) that can be very busy. Emailing and using a credit card machine can be taught.

Morning meetings with the crews to give them their daily worksheets and learning how to schedule with customers will be explained.

Attention to detail and being a numbers person is a huge requirement. The Assistant would also be responsible for preparing deposits for the owner to take to the bank. We have over 1000 customers, so transferring addresses, square footage of their yards and costs of services is very important to go from sending the crew to the jobsite and then entering that information into the system for billing is critical.

This office has no room for procrastination. We need a pro-active person that can multi-task.

Job Type: Full-time

Pay: $18.00 – $20.00 per hour

Shift:

• Day shift

Experience:

• Office Professional: 1 year (Required)

Ability to Commute:

• Midland, MI (Required)

Work Location: In person