Purchase Coordinator Full Time

Company Description

Atlas Piping Products is a leading provider of high-quality piping solutions, recognized for its commitment to excellence and customer satisfaction.

Based in Tacoma, WA, Atlas Piping Products values a team-oriented culture and professional growth.

Role Description

Why This Role Exists

While quotes drive revenue, orders drive profit and reputation.

This role protects:

Vendor accuracy

Lead time communication

Drawing approvals

Customer confidence

Clean invoicing handoff

It reduces costly errors, missed follow-ups, and shipping issues.

Primary Objective

Ensure every confirmed Sales Order moves smoothly from PO receipt to delivery and invoicing.

Core Responsibilities

1️. Sales Order Verificatio

nReview customer PO against Sales Order in Odo

oConfirm

:Pric

eCos

tVendo

rDropship checkbo

xPurchase description

sRequest missing vendor costs immediatel

y

2️. Vendor Purchase Order Issuan

ceConfirm Sales Order in Od

ooSend PO acknowledgment to custom

erReview auto-generated vendor P

OsVerif

y:Freight ter

msShipping meth

odSite contact detai

lsAttachmen

tsSend vendor PO via new email thread (“PO ####

”)Ensure vendor confirms recei

ptCall vendor if no confirmation by next business d

a

y
3. Engineering / Drawing Manageme

ntDetermine if drawings requir

edIssue PO for engineering if need

edSend drawings to custom

erTrack written approva

lsRelease production only after approv

a

l
4️. Lead Time & Progress Track

ingObtain vendor lead ti

mesCommunicate to custo

merFollow up one week before expected complet

ionTra

ck:Pickup d

ateDelivery d

ateDel

aysNotify customer proactiv

e

ly
5️. Delivery & Validation Coordina

tionEnsure Material Transmittals rece

ivedCoordinate with Operations Coordin

atorValidate Dropship quantities in

OdooManage backor

dersNotify Accounting when order comp

l

ete
Ideal Skill

SetExtremely detail-orie

ntedComfortable holding vendors account

ableStrong follow-up discip

lineClear written communica

tionOrganized document manage

mentStrong understanding of freight terms & logis

t

ics

KPIsOrder accuracy

rateVendor confirmation turnar

oundOn-time delive

ry %Backorder management effective

nessClean invoicing handoff (minimal correcti

o

ns)
Best Personality

FitProcess-dr

ivenAssertive but professi

onalDeadline-foc

usedCalm under pres

s

ure
Qualificat

i

• ons Strong knowledge of Purchasing Processes, Purchasing, and Procure
• mentExperience in creating, managing, and tracking Purchase Or
• dersProficiency in Analytical Skills, problem-solving, and decision-ma
• kingExcellent organizational and time-management abili
• tiesProficiency in procurement software and Microsoft Office t
• oolsStrong interpersonal and communication skills to collaborate with vendors and internal t

eams