OAG – Open Records | Administrative Assistant I | 26-0398 Full Time NEW

Please paste the following URL into a browser to view the entire job posting in the CAPPS Career Section: https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00057630
You may apply to the job directly through the CAPPS Career Section. It is not necessary to apply both through Work In Texas and CAPPS Career Section

GENERAL DESCRIPTIONThe Open Records Division is seeking an Administrative Assistant whose work will involve a variety of functions that support the daily activities for the division. Including customer service, disseminating information, maintaining filing systems, and administrative support.The OAG is a dynamic state agency with over 4,000 employees throughout the State of Texas. As the Stateand#8217;s law firm, the OAG provides exemplary legal representation in diverse areas of law. OAG employees enjoy excellent benefits (https://ers.texas.gov/Benefits-at-a-Glance) along with tremendous opportunities to do important work at a large, dynamic state agency making a positive difference in the lives of TexansESSENTIAL POSITION FUNCTIONSProvides receptionist support, answering division switchboard in a professional manner, including utilizing the divisionand#8217;s mail tracking computer system to assist in accurately handling and/or routing calls to the appropriate person; greets and assists visitors in a friendly and professional manner
Sends acknowledgments to governmental bodies involved in ruling or complaint process
Enters timekeeping for the division attorney staff on the mainframe computer system
Stamps, logs and distributes incoming mail; reads and analyzes all correspondence including general correspondence, legal briefs and open records related documents to make an initial determination of action to be taken; drafts summary of issues raised in request for a ruling and records summary in the FoxPro case management database; assigns a file number to properly identify all correspondence
Prepares letter rulings, correspondence, and drafts using WordPerfect software; proofreads, reviews, edits and finalizes documents with daily deadlines; mails division communications and returns documents to the appropriate parties; closes, organizes, archives and files case files
Performs related work as assigned
Maintains relevant knowledge necessary to perform essential job functions
Attends work regularly in compliance with agreed-upon work schedule
Ensures security and confidentiality of sensitive and/or protected information
Complies with all agency policies and procedures, including those pertaining to ethics and integrity
Qualifications: MINIMUM QUALIFICATIONSEducation: Graduation from high school or equivalent
Experience: 1 year of full-time experience working in the following (or closely related) fields: clerical or general office. May substitute thirty credit hours from an accredited college or university for the required experience [transcript required for substitution]
Skill in handling multiple tasks, prioritizing, working under pressure, and meeting deadlines
Skill in effective oral and written communication [Applicants selected for an interview will be administered a grammar, spelling and punctuation test]
Skill in exercising sound judgment and effective decision making
Ability to receive and respond positively to constructive feedback
Ability to work cooperatively with others in a professional office environment
Ability to provide excellent customer service
Ability to work more than 20 hours as needed and in compliance with the FLSA
Ability to adhere to consistent work schedule Monday through Friday, between 9 a.m. and#8211; 4 p.m.
Ability to @type 40 wpm [Typing test required at time of interview]
Ability to arrange for personal transportation for business-related travel
Ability to lift and relocate 30 lbs.PREFERRED QUALIFICATIONSEducation: Bachelor’s degree from an accredited college or university
Experience: WordPerfect, Excel, and FoxPro
Knowledge: Public Information Act
Other Language: Ability to proficiently read, write, and speak SpanishTO APPLYTo apply for a job with the OAG, electronic applications can be submitted through CAPPS Recruit. A State of Texas application must be completed to be considered, and paper applications are not accepted. Your application for this position may subject you to a criminal background check pursuant to the Texas Government Code. Military Crosswalk information can be accessed at https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdfTHE OAG IS AN EQUAL OPPORTUNITY EMPLOYER