Onboarding Operations Specialist Full Time

In this role, you will support the seamless onboarding of international employees by ensuring compliant, accurate, and efficient operational processes across a global HR platform. You will play a key role in shaping the employee experience from day one, handling complex documentation, and ensuring alignment across multiple internal teams. Working in a fully remote, globally distributed environment, you will collaborate asynchronously with stakeholders across different functions and regions. This position offers the opportunity to contribute to high-impact operational workflows in a fast-paced, tech-driven organization. You will also help improve and automate onboarding processes, ensuring scalability as the company continues to grow globally.

Accountabilities

• Manage the end-to-end onboarding process for new employees, ensuring compliance and accurate documentation
• Prepare and verify employment contracts and onboarding packages in line with legal and operational standards
• Ensure a smooth onboarding experience by handling employee queries and coordinating across internal teams
• Collaborate closely with Mobility, Payroll, Benefits, and Lifecycle teams to ensure seamless operations
• Maintain high-quality employee data, ensuring accuracy, confidentiality, and regulatory compliance
• Contribute to audits, reporting, and data integrity initiatives to support operational excellence
• Identify opportunities for process improvement and automation within onboarding workflows
• Support knowledge management by updating and maintaining internal documentation and resources

Requirements

• Strong experience in operational roles, ideally within HR, people operations, or employment-related functions
• Good understanding of employment contracts and legally binding documentation
• Experience in fast-paced, high-growth, or startup environments
• Strong organizational skills with the ability to manage multiple priorities independently
• Excellent written and verbal communication skills in English; additional languages are a plus
• Familiarity with tools such as Slack, Notion, Zendesk, and Google Workspace
• Ability to work effectively in remote, asynchronous, and cross-functional teams
• Detail-oriented mindset with strong focus on accuracy, compliance, and documentation quality
• Proactive, solution-oriented approach with a strong sense of ownership

Benefits

• Competitive salary aligned with global and local market standards
• Fully remote work with flexible working hours (async-first culture)
• Flexible paid time off and 16 weeks of paid parental leave
• Stock options and long-term incentive opportunities
• Home office and IT equipment budget
• Learning and development budget for professional growth
• Mental health and wellbeing support services
• Budget for coworking spaces or local team gatherings
• Opportunity to work from anywhere with a globally distributed team

How Jobgether Works

We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role’s core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.

We appreciate your interest and wish you the best!

Why Apply Through Jobgether?

Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.