Director, Special Projects (Events) Full Time NEW

WHO ARE WE

Sweet&Chilli is a leading global creative agency with headquarters in London, Sydney, Los Angeles, New York, São Paulo & now Paris. In two decades we have earned a reputation for excellence, style & reliability, which has seen the biggest names in the drinks & events industries come to rely on us for a growing range of services.

Sweet&Chilli creates experiences that closer connect people to brands.

S&C STUDIO – Creative Services, Content & 2D/3D Design

S&C EXPERIENTIAL – 360 Event Production & Experiential

S&C HOSPITALITY – Beverage, Food & VIP Table Service

S&C MARKETING – Trade Marketing, Influencer Marketing & Brand Strategy

Sweet&Chilli specializes in Event/Festival Production, F&B Hospitality, Brand Marketing/Strategy, Creative Services, Studio Content & Digital/Social Marketing.

At Sweet&Chilli our mission is to create lasting memories through impactful experiences. We develop our people, nurture a learning environment, champion grit, embrace challenges, encourage a growth mindset & aim to build better people, which in turn create better TEAM members.

This role should only be applied for in Los Angeles.

YOUR ROLE WILL CONSIST OF THE BELOW KEY FUNCTIONS:

• TEAM MANAGEMENT – We’re looking for a leader of people, someone who can lead from the front, get the most out of their team, champion the effort & support the fast paced environment across a range of clients for experiential, hospitality & marketing projects. You should understand bandwidth & resourcing to ensure an effective high performance team across multiple projects.

• CLIENT MANAGEMENT – Start to finish client handling for smaller RFP’s, over sight of a team for larger projects. Including response to briefs, creative presentation building, budget management, creative approvals, leadership sign offs, timelines, budget reconciliation & recaps.

• PROJECT MANAGEMENT – Lead project workflow requirements & rally together the required internal & external resources required. This means aligning your output for internal Kick Off calls, team accountability & delivering updates to the client in the room. For smaller projects & briefs, you may be operating independently with designers, coordinators, interns & leadership. This would require our Project Workbooks & Creative + Production decks to be owned by you.

• WORKFLOW – Cohesive workflow between all team departments & team members, setting up & leading 1:1/team meetings, ensuring all shared workbook & presentation documents are up to date for client revisions & internal check ins

• EXECUTION – On site execution, delivering with excellence, keeping a positive attitude & showing true leadership for all levels of team members/clients. Experience should include a strong understanding of the following but not limited to – vendor management, production installs, branded activations, vendor deliverables, branding, creative design, fabrication, lighting, technical, event styling, F&B, guest experience & be a ‘problem solver’ on the go.

• COMPANY LEADERSHIP – Show leadership & coaching qualities at all times, managing all those surrounding you that have a project with finesse. Must thrive in a fast paced, agency environment.

DAY TO DAY:

· Being able to work across multiple projects & wearing multiple hats. With a lot of varying sized projects incoming, it’s important everyone is open to help & work together.

· Effective team resourcing internally to ensure team workflow is efficient

· Must be willing to work weekends & be available outside the normal business hours.

· Client handling with attention to detail, flexibility and accountability for results

· Project management across all departments from events to fabrication, marketing strategies to field marketing

· Budget & Budget Tracker management

· Vendor vetting & research

· Continuing client growth & expanding both new & existing clients scope of works

· Work with creative team to produce event design assets

· Ensure all S&C shared documents are created on time & in line with templates

· Creation of event assets but not limited to; bar menus, signage, vinyl’s, way finding, visuals & vynyls

· Effective time management including always having calendars & Asana up to date

· Effective budget management

· Effectively manage tasks across multiple projects/various clients at the same time

· Manage weekly 1:1 meetings & agenda with creative services team

· Manage up to leadership on weekly tasks & projects at hand

· Work cohesively & effectively in a project

· Communicate challenges & request support when & where needed

· Nurture client relationships & communications where applicable

· Contribute to company culture

SKILLS

· Proficient IT skills (Word, Excel, Outlook, Keynote, G Drive, Dropbox, third party online platforms)

· SketchUp / CAD / Photoshop (bonus)

· Efficient management of your time alongside all S&C departments in shared calendars

· Strong time management skills with proven ability to manage several projects at once

· Strong email communications with both client & S&C internally, ensuring responses are met promptly

· Ensure all S&C SOP’s (standard operating procedures) are followed as operating efficiency

EQUAL EMPLOYMENT OPPORTUNITY

Sweet&Chilli strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.

This offer includes flexible WFH hours, wellness programming, bi annual business planning gatherings, 401k, healthcare & paid leave. Compensation information provided is a good faith estimate for this position only and is provided pursuant to the California Salary Transparency in Job Advertisements Law. It is estimated based on what a successful California applicant might be paid. Estimated is between $105k – $130k & should this role be applied for outside of Los Angeles, this could vary however the role is based in CA & should be applied for with such intention. Considerations will include a candidate’s education, training, and experience, this could include various external market experience and internal value. In compliance with the California Law, a potential new employee’s salary history will not be used in compensation decisions.

Come and join the #SWEETLIFE today!