Buying Admin Full Time NEW

FashionPass is an online, subscription-based clothing and accessory rental service for women. We are revolutionizing the retail industry as we know it and we are on a mission to empower women to look and feel like the best version of themselves one outfit at a time.

We strive to bring an empathetic mindset to work everyday for the betterment of our entire community – our team members and customers. We are committed to building and growing empathetic leaders throughout the organization to continue to fuel our success and the development of our outstanding team members. From top to bottom, our team fosters a collaborative environment where we focus on getting it right rather than being right.

We are looking for a detail-oriented and creative Admin for our Buying Team who is eager to get in on the ground floor of a rapidly growing startup. You will assist the Buying Team with day to day buying tasks. You will be a critical asset in contributing to the future growth of the company. This position will report to our Buyer.

What You’ll Do:

• Oversee the day-to-day data entry for the Buying Team including but not limited to: purchase orders, reports, markdowns, etc.  
• Manage all aspects of the sampling process including but not limited to: Requesting samples and coordinating for Buying/Merchandising/Operations needs (wash testing, fit model reviews and try-on’s, ecom shoot management).
• Review all purchase orders and confirmations post order submission and at time of shipment approval.
• Track and log all products from time of approval to being published on the site.
• Order entry in buy sheets, system portal, and all buying logs necessary to keep track of investments.
• Site Merchandising including publishing products on the website, ensuring all inventory is live and has accurate copy and product information. 
• Perform internal quality check and overall product maintenance including organizing all try on files, sample notes, and photos for future/current investments
• Coordinate with the buying team to outline clear product delivery timelines
• Maintain external vendor relationships and communications in a timely manner
• Collaborate cross functionally with the finance team, new inventory team, and other internal stakeholders.
• Facilitates requests for test washing and manages the execution.
• Oversees new receipt management to ensure the product is ready to go live while also identifying problems and discrepancies in the warehouse.
• Confirm items have gone through all layers of our receiving flow while clearly communicating needs within buying and operations teams (receiving new inventory, test wash, alterations and fit). 
• Manage Fit Model scheduling, reviews, and try-on coordination. 
• Manage accessories that need to be pulled for shooting and requests all VPI images. 
• Prepare and assist on additional ad hoc buying projects as the need arises including but not limited to re-shoot requests, RAs, Selling Reports etc, fabric reviews, sketch reviews and attend buying meetings.

Qualifications:

• Bachelor’s Degree preferred.
• 6-12 months of experience in a showroom or retail environment; including prior internships in Merchandising, Buying, Product Development, Sales, etc.
• Knowledge of the wholesale and retail industry required.
• Embody a creative and critical thinking mindset when problem solving
• Ability to multitask while staying organized while under tight deadlines.
• Detail-oriented, flexible, team player with a positive, can-do, always learning attitude
• Sense of urgency, punctuality and time management.
• Proficient in creating and editing documents and data in Microsoft Excel and Google Suite.
• Must enjoy working in a team environment as well as independently.
• Interest in women’s fashion.
• Must be able to commute to South Los Angeles. 

Benefits & Perks:

🏥Health Benefits

💰401(k)

👚👛👠FashionPass Membership

👖Casual dress

🎉Fun Hybrid office environment

-4x a week in office