Administrative Coordinator – Fairfield Office Full Time

Job Level: Mid Level

Home District/Group: Northern California District

Department: Administration

Market: Transportation

Employment Type: Full Time

Position Overview

At Kiewit, the scale of our operations is huge. Our construction and engineering projects span across the United States, Canada and Mexico, improving and connecting communities with every initiative. We depend on our high-performing operations support professionals — they’re the glue that holds multiple areas of the business together and the catalysts that make things happen. We hire only the most driven people and we offer them diverse career opportunities, strong leadership and mentorship, rewarding, collaborative work, and responsibility they won’t find just anywhere. We’re always pushing new limits. You can too. This role provides administrative and project support to active construction jobs and internal teams. The Administrative Assistant will manage multiple priorities simultaneously, support document workflows, and handle general administrative tasks.

District Overview

Kiewit’s Northern California District is one of Kiewit’s leading infrastructure districts specializing in various types of work in the heavy civil, power, transportation, and water resource markets. Although most of our work is regionally based in Northern California, we also pursue various projects across the west coast. We are looking for individuals who are passionate about infrastructure and committed to the construction industry and seek a long-term career.

Location

This position will be based in our district office in Fairfield, CA.

Responsibilities

• Provide day-to-day administrative support for assigned construction projects and internal teams.
• Support project financial processes, including invoice processing, tracking payments, and assisting with purchase order coordination
• Collaborating with and supporting team members, working on key projects and initiatives
• Providing basic design support for key company branding and marketing materials and events; helping organize and support key online media and video projects
• Helping the team with messaging, writing, editing, researching and related support for external and internal communications, as needed
• Managing key expense reports, invoicing and purchasing card transactions
• Tracking budgets and preparing related reports for team and company use
• Managing and scheduling inter-group and cross-company meetings involving department staff
• Support additional administrative tasks as needed

Qualifications

• Prior administrative support experience required
• A bachelor’s or associate’s degree related to the role strongly preferred
• Strong written and verbal communication skills
• Proficiency in Microsoft Office (Outlook, Excel, Word, Teams)
• Previous track record of successfully meeting deadlines and project expectations
• Ability to work with people at all levels of the organization, including senior leadership, as needed
• Ability to maintain strict confidence of important, sensitive information and materials
• General familiarity with document workflows or document control processes, preferably in a construction or project-based environment
• Enthusiastic team player with an interest in helping the team stay connected and working effectively together

Other Requirements:

• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines.

Base Compensation: $50,000/yr – $52,729/yr

(Actual compensation is subject to variation due to such factors as education, experience, skillset, and/or location)

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.