Clinical Data Coordinator Full Time NEW

The Clinical Data Coordinator is responsible for ensuring the accuracy, completeness, and organization of clinical and participant data across internal systems. This role supports operational and clinical workflows through detailed data quality control, participant tracking, and cross-functional coordination. This individual will play a critical role in maintaining data integrity, supporting audit readiness, and enabling efficient participant progression in a fast-paced, high-growth environment.

Responsibilities

• Perform data QC to ensure consistency across identifiers (names, IDs), files, and numerical fields.
• Reconcile discrepancies and update datasets/files to resolve data integrity issues.
• Maintain accurate, up-to-date datasets and tracking tools to support operational and clinical needs.
• Review participant records to identify the required outreach at defined time points.
• Coordinate with internal teams to advance participants through defined workflows.
• Track and manage participant status to ensure timely progression and follow-up.
• Intake and organize incoming medical records, standardize them into structured data formats.
• Abstract key data from surgical pathology and colonoscopy reports into structured fields within tracking spreadsheets.
• Maintain organized file systems for patient-submitted materials.
• Conduct patient outreach to request missing medical records and documentation.
• Manage consent documentation – ensure correct matching to participant and study records, and maintain an audit-ready organization.
• Other duties as assigned.

Education Requirements

• Bachelor’s degree in life sciences, health sciences, or related field.

Qualifications

• 1-3 years of experience in clinical research, healthcare operations, data coordination, or a similar role.
• Strong attention to detail with a focus on data accuracy and quality.
• Experience working with spreadsheets and data tracking tools (e.g., Excel, Google Sheets).
• Exemplify the ability to multitask and thrive in an agile, fast-paced, deadline-driven environment while remaining flexible, proactive, resourceful, and efficient.
• Possess proficient verbal and written communication skills, while willing to share and receive information and ideas from all levels of the organization to achieve the desired results.
• Possess high ethics and conduct business in the most professional manner.
• Seek inclusiveness and collaboration but step up to responsibility, make tough decisions, and be accountable for those decisions.
• Act as a results-oriented team player with strong interpersonal and communication skills, capable of working collaboratively with colleagues.
• Preferred Additional Experience:
• Experience abstracting data from medical records (e.g., pathology, reports, colonoscopy reports).
• Familiarity with clinical workflows, research operations, or regulated healthcare environments.
• Experience maintaining audit-ready documentation and file systems.

SCHEDULE

This is a salaried position, requiring at least 40 hours per week. There may be projects that require activities beyond the standard hours.

Compensation & Benefits

• Base salary range: annually determined based on the candidate’s experience, knowledge, and abilities.
• Bonus: discretionary annual bonus based on a percentage of the employee’s base salary
• Benefits: health, vision, dental, life insurance, 401k (with employer match), and paid time off.
• Company stock options

Additional Information

Geneoscopy’s Core Values

Ability To Embody Geneoscopy’s Beliefs, Philosophies, And Principles

• Integrity – we do the right thing through our words, actions, and behaviors
• Courage – step up, speak up, stand out
• Agility – think and act fast, embracing change
• Passion – for our customers, our people, our work, and for excellence
• Collaboration – our differences are assets

Physical Demands

• Employees may be required to lift routine office supplies and use standard office equipment.
• Must possess the ability to sit and/or stand for long periods.
• Must possess the ability to perform repetitive motion.

Work Environment

• May have exposure to fumes and bio-hazardous material in the laboratory environment.
• May be required to handle blood-borne pathogens and general laboratory reagents.

By completing this online employment application, you certify that the information on this application is true and complete to the best of your knowledge. You understand that any misrepresentation or omission of fact in response to any inquiry made in this application may result in the rejection of the application or if hired, dismissal whenever it is discovered. You authorize and release all parties from any liability or damage that may result from seeking, furnishing, or using such information. You understand and agree that, if hired, your employment is for no definite period and may, regardless of the date of payment of compensation, be terminated by Geneoscopy at any time, for any or no reason, with or without notice. You understand that no representation to the contrary is valid unless in writing, setting a definite term of employment, and signed by the company’s CEO. You further understand and agree that any job offer is contingent upon your passing, to the company’s satisfaction, a criminal background check, reference checks, and other possible screenings. You understand that this application is active for 90 days only, and if you do not hear from the company but still wish to be considered for employment after 90 days, you will need to fill out a new application.