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***NO C2C Please***
Contract
Location: Hybrid; Required to work 3 days/week onsite at either the New York, NY (Hudson Yards) office, or Stamford, CT office
This is a potential contract to hire role. Candidates must be legally authorized to work in the United States without employer sponsorship now or in the future.
Responsibilities:
- Coordinate executive-level interview logistics including complex scheduling and real-time changes
- Prepare and maintain professional interview agendas
- Serve as a primary point of contact for executive candidates
- Support onsite and virtual interviews to ensure a seamless candidate experience
- Arrange candidate travel and assist with expense reimbursement
- Partner with recruiters, hiring leaders, executive assistants, and search firms
- Create and maintain executive-level requisitions and recruiting documentation in Workday
- Support ad hoc recruiting initiatives as needed
Requirements:
- A polished, highly organized professional with strong follow-through and attention to detail
- Calm, service-oriented, and confident when managing competing priorities and last-minute changes
- Comfortable interacting directly with senior leaders and executive-level candidates
- Motivated by earning trust and serving as a reliable operational partner
- Collaborative, approachable, and team-oriented
- Several years of experience in an Executive Assistant, senior administrative, or operations coordination role
- Demonstrated experience supporting executives and senior leaders
- Experience coordinating travel, expenses, and administrative workflows
- Strong proficiency in Microsoft Outlook, Teams, Word, and Excel
- High attention to detail and discretion when handling sensitive information
- Familiarity with HR, recruiting, or talent acquisition environments (Workday experience preferred)
