Student Records Clerk Full Time

Our Job Corps programs at Equus Workforce Solutions power the nation’s largest residential living initiative, changing the lives of thousands of young adults across the United States and Puerto Rico. More than just a training provider, we serve as a launchpad for possibility-equipping students with academic support, hands-on training, and nationally recognized credentials in today’s most in-demand industries.

Every role within Job Corps-whether in administration, instruction, or support services-contributes to building brighter futures and empowering young people to thrive in the workforce and beyond. Our programs go beyond the classroom, fostering social growth, building confidence, and preparing students to become engaged, empowered citizens. Fueled by strong community and industry partnerships, Job Corps is a place where every success story begins-and where lives are changed every day.

Job Description

Job Summary

The Student Records Clerk provides administrative support in maintaining and managing student records, ensuring accuracy, confidentiality, and compliance with Job Corps and U.S. Department of Labor (DOL) policies. This role supports the efficient operation of student records and related administrative functions.

Key Responsibilities

• Prepare and type correspondence, reports, and official documents.
• Maintain and update student academic and administrative records.
• Enter data into electronic systems (e.g., CIS) with a high level of accuracy.
• Compile and distribute reports as required by the center and DOL.
• Process incoming and outgoing mail.
• Organize and maintain physical and electronic filing systems.
• Answer phone calls and direct inquiries appropriately.
• Operate standard office equipment (computer, copier, scanner, fax).
• Provide general administrative support and cover reception duties as needed.
• Ensure confidentiality of student information at all times.
• Follow all Job Corps, DOL, and center policies and procedures.
• Assist other departments to ensure accurate student information.
• Perform other related duties as assigned.

Qualifications

Minimum Requirements

• Bachelor’s degree in Office Systems or related field.
• At least one (1) year of related administrative experience.
• Strong data entry skills with high accuracy.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Ability to manage confidential information.
• Strong organizational and time management skills.
• Effective communication and interpersonal skills.
• Ability to work well in a team environment.

Preferred Qualifications

• Experience working with youth and young adults (ages 16-24) in an educational or training setting.
• Bilingual (English and Spanish).

Core Competencies

• Teamwork
• Attention to detail
• Communication
• Time management
• Customer service
• Confidentiality and professionalism

Work Environment

• Office setting within a Job Corps center
• Frequent computer use
• Regular interaction with students, staff, and visitors

Additional Information

All your information will be kept confidential according to EEO guidelines.

Equus Workforce Solutions is a leading provider of workforce development services in North America. With a dedicated and passionate team, Equus puts the industry’s best practices to work by focusing on the development, design, and delivery of demand-driven workforce solutions.

When you join Equus, you can expect extensive learning opportunities and networking programs. But most of all you can expect to make a lasting impact on the lives of others.

At Equus we are strengthened by diversity. We are committed to providing a work environment in which everyone is included, treated fairly and with respect. Equus Workforce Solutions is proud to be an Equal Opportunity Employer.All qualified applicants will receive consideration for employment without regard to race, color, gender, age, pregnancy, sexual orientation, gender identity, ancestry, religion, national origin, veteran status, physical or mental disability, or reprisal or any other characteristic protected under state, federal, or local law.

BrightSpring is an Equal Opportunity Employer.

BrightSpring Health Services and its affiliated companies provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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