Site Management Associate Full Time NEW

Are you looking for an exciting and fulfilling new position? Join our dynamic team at WEP Clinical, where your contributions will play a key role in driving impactful solutions and improving outcomes for clients and patients. We encourage innovation and collaboration, challenging our team to bring forward ideas that make a real difference. Be part of a mission-driven organization dedicated to advancing clinical research and transforming lives.

Role Objectives:

The WEP Clinical Site Management Associate is responsible for supporting an managing clinical trial sites through start-up, conduct and closeout activities. The SMA ensures compliance with study protocols, Good Clinical Practice (GCP), and regulatory requirements while maintaining strong relationships with investigators and site staff to support efficient study execution.

Ideal Candidate:

• Flexible
• Team Player
• Detail Oriented
• Highly Organized

What You’ll Do:

• Collaborate with Clinical Operations to develop site initiation timelines and ensure adherence to project milestones.
• Prepare and manage site startup documentation, including contracts, informed consent forms, and regulatory submissions.
• Coordinate with contracts and budget teams to ensure timely execution of site agreements.
• Assist with the preparation and submission of essential regulatory documents for site activation.
• Ensure all documents are approved by ethics committees and IRBs before site activation.
• Track progress of regulatory submissions, site contracts, and essential document collection.
• Verify site readiness with adequate resources and completed training prior to patient enrolment.
• Participate in study kick-off and initiation meetings to align expectations and timelines.
• Troubleshoot activation issues and escalate problems to the Project Manager or CRA when needed.
• Assist with the setup of study supplies and equipment at the site, including investigational products and lab kits.

What You’ll Need:

• Bachelor’s Degree (in a health or science field preferred).
• 2+ years’ experience in site management, clinical research, or equivalent combination of education, experience, and expertise.
• Computer literacy and proficiency in Microsoft Office and clinical systems (e.g., EDC,CTMS, eTMF).
• Effective verbal and written communication skills.
• Ability to handle confidential information with complete discretion.
• Strong organizational skills and attention to detail.
• Ability and willingness to travel up to 20% of the time.

What We Offer:

Medical, dental, and vision insurance, FSA, HSA

Voluntary short-term and long-term disability insurance

Voluntary life insurance

401K safe harbor plan and company match

Paid vacation, holiday, and sick time

Paid maternity & paternity leave

What sets us apart:

WEP Clinical partners with sponsors to help patients and physicians gain early access to medicines when no other treatment options are available. WEP Clinical has over 15 years of experience distributing products to over 120 countries worldwide to treat unmet patient needs.

We’re Committed to Our Team:

WEP has many initiatives to encourage wellness, growth and development, and team relationships. Check out our LinkedIn Life Page to learn more about our team events, and all that we do to support our employees.

We’re Committed to DEI:

At WEP Clinical, acceptance, recognition, and engagement are the core of our DEI values. We are committed to giving employees opportunities for personal and professional success and growth, embracing everyone’s unique identities.

Our services include:

Access Programs 

Clinical Trial Services

Patient Site Solutions

Clinical Trial Supply

Market Access and Commercialization

WEP Clinical is a smoke-free, drug-free, and alcohol-free work environment.

WEP Clinical is an equal-opportunity employer. WEP Clinical does not unlawfully discriminate against employees or applicants for employment based on an individual’s race, colour, religion, creed, sex, sexual orientation, gender identity or expression, national origin, genetic information, age, disability, marital status, veteran status or any other status protected by applicable law. This policy applies to all terms, conditions, and privileges of employment, including recruitment, hiring, placement, compensation, promotion, discipline, and termination. WEP Clinical will make reasonable accommodation for qualified individuals with known disabilities, in accordance with applicable law.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.