Remote | Executive Productivity & Life Admin Specialist — $60–$85/hour Full Time NEW

This role supports current and upcoming remote consulting opportunities focused on structured productivity review, inbox and calendar workflow analysis, commitment tracking, information organization, planning support, and high-quality project execution. Selected professionals will apply their executive support or productivity expertise to review realistic administrative scenarios, evaluate priorities and requirements, prepare structured written outputs, and support accurate, evidence-based life-admin workflow tasks.

Key Responsibilities

Professionals in this role may contribute to:

Inbox Management & Commitment Tracking

• Review productivity scenarios involving email triage, priority rules, commitment extraction, follow-up tracking, and communication workflows
• Evaluate inbox items against defined urgency, importance, stakeholder, deadline, and actionability criteria
• Support structured review of promises made, promises received, pending actions, and required follow-ups
• Prepare clear written outputs based on source materials, communication context, and defined rules

Calendar Coordination & Scheduling Review

• Review scheduling scenarios involving calendar constraints, stated preferences, availability windows, meeting priorities, and feasibility requirements
• Evaluate proposed calendar actions against timing conflicts, travel time, preparation needs, and priority rules
• Support structured review of meeting plans, event schedules, rescheduling decisions, and calendar coordination workflows
• Identify missing information, scheduling conflicts, required confirmations, and expected next steps

Information Organization & Productivity Systems

• Review information organization workflows involving file classification, photo organization, knowledge systems, project trackers, and taxonomy-based sorting
• Evaluate file structures, project trackers, classification outputs, and required-field lists against defined criteria
• Support structured review of productivity systems using tools such as Notion, Apple Notes, Evernote, Google Drive, iCloud, Gmail, Outlook, or similar systems
• Maintain accuracy, consistency, and professional judgment across submitted work

Ideal Profile

Strong candidates may have:

• 3+ years of experience as an executive assistant, chief of staff, operations coordinator, productivity consultant, personal assistant, administrative manager, or similar high-context support professional
• Experience with one or more areas such as principal-level inbox management, calendar triage, commitment tracking, personal knowledge systems, file organization, photo organization, project trackers, or administrative workflow design
• Familiarity with tools such as Gmail, Outlook, Superhuman, Notion, Apple Notes, Evernote, Google Calendar, Google Drive, iCloud, Google Photos, Excel, Google Sheets, or similar productivity systems
• Comfort reading and preparing life-admin artifacts such as triaged inboxes, commitment trackers, event plans, file taxonomies, project trackers, scheduling notes, and administrative summaries
• Strong written communication skills and ability to explain productivity decisions clearly
• Ability to follow structured instructions and produce evidence-based work

Educational Background

• A degree or professional background in business administration, communications, project management, executive support, office administration, organizational management, or a related field is helpful
• Equivalent practical experience in executive support, personal assistance, chief of staff work, productivity consulting, administrative coordination, or high-context support roles is also highly relevant

Nice to Have

• Experience supporting executives, founders, senior leaders, or busy principals in high-volume administrative environments
• Experience with inbox-zero systems, calendar optimization, commitment tracking, personal CRM workflows, or project management systems
• Familiarity with Notion, Superhuman, Google Workspace, Microsoft 365, iCloud, Evernote, Apple Notes, or similar productivity tools
• Experience organizing files, photos, notes, personal knowledge bases, or household/admin systems
• Strong attention to detail in communication-heavy and schedule-heavy workflows

Why This Opportunity

• Apply executive support and productivity expertise to structured remote project work
• Contribute to high-quality inbox review, calendar coordination, commitment tracking, and information organization workflows
• Work on flexible, project-based assignments aligned with your professional background
• Use your administrative judgment in a focused, detail-oriented consulting environment
• Remote structure with competitive hourly compensation

Contract Details

• Independent contractor role
• Fully remote with flexible scheduling
• Part-time commitment depending on project availability
• Competitive rates between $60–$85 per hour depending on expertise
• Weekly payments via Stripe or Wise
• Projects may be extended, shortened, or adjusted depending on scope and performance
• Work will not involve access to confidential or proprietary information from any employer, client, or institution

About The Platform

This opportunity is available through 24-MAG LLC. We connect experienced professionals with remote consulting opportunities across technical, evaluation, and project-based workstreams.

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