Project Coordinator, Systems & Operations Full Time

Ruder Finn is one of the world’s largest independent global communications and integrated marketing agencies, recognized for its innovation, creativity, and forward-thinking culture. Recently named Top 5 global PR agency by O’Dwyer’s, Ruder Finn continues to be recognized for its industry leadership and growth.

We are seeking a highly organized and tech-savvy Project Coordinator, Systems & Operations to support website content management, internal platforms, awards coordination, and AI-driven initiatives across the organization. This role is ideal for someone who thrives in a fast-paced environment, enjoys cross-functional collaboration, and is passionate about improving systems and processes.

Key Responsibilities

• Manage and maintain digital content across the company website and the agency’s internal sharepoint platform, ensuring information is accurate, current, organized, and aligned with brand standards
• Partner with internal stakeholders across the organization to implement website updates, content enhancements, and platform improvements while helping drive accountability around timelines and deliverables
• Monitor website and platform performance, identify opportunities to improve usability and engagement, and support ongoing optimization efforts
• Coordinate the end-to-end external awards submission process by tracking deadlines, gathering materials, coordinating submissions utilizing various entry portals, and maintaining organized records of outcomes and entries
• Act as an AI-forward team member by exploring opportunities to integrate AI into workflows, supporting the creation and maintenance of custom GPTs and related tools, and identifying ways to improve efficiency, knowledge sharing, and employee experience through innovation
• Collaborate across global teams and manage multiple priorities in a fast-paced environment while maintaining strong attention to detail and organization

Qualifications

• Minimum of 2 years of relevant experience in operations, project coordination, or a similar role
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Experience with website content management systems and/or SharePoint
• Ability to demonstrate strong project management and coordination skills
• Curiosity and enthusiasm for AI tools and digital innovation
• Strong communication skills and ability to collaborate across global teams
• Detail-oriented with a proactive, problem-solving mindset
• Comfortable working independently while managing multiple stakeholders
• Demonstrate a high degree of autonomy by proactively identifying opportunities, generating innovative ideas, and independently driving initiatives forward

Benefits and More

• Competitive base salary and annual bonus opportunity
• Health, Dental, Vision, company paid Life Insurance, Flexible Spending Accounts, transit benefits,
• as well as 401k (match) plan.
• Monthly allowance for cell phone, office equipment, etc.
• Annual Wellbeing Stipend
• Generous time off policy
• Paid maternity/paternity leave
• Workplace flexibility

The anticipated salary range for this position, at the time of posting, is $55,000 – $75,000. The salary of the applicant selected for this role will be based on a variety of factors, including but not limited to, education, internal equity, geography, relevant years of experience, certifications, skills, abilities of the selected applicant, and other job-related qualifications. In addition, a range of medical, dental, vision, disability, 401(k) matching, paid time off, and/or other benefits also are available by the company.

Ruder Finn provides equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law. Ruder Finn will not tolerate discrimination or harassment based on any of these characteristics. Ruder Finn believes that diversity and inclusion among our employees is critical to our success as a global company, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool.