Project Coordinator (School of Dentistry) Full Time NEW

Under direct supervision, responsible for scheduling and coordinating the completion of the project life-cycle, including preparing and maintaining project plans, clinical operations, and facilitating staffing requirements.

Responsibilities

• Ensures projects run smoothly by overseeing a workflow, scheduling assignments, evaluating the course of the project and reporting its status to the management and stakeholders.
• Serves as the primary liaison with dental vendors, suppliers, and service providers, coordinating product sourcing, order fulfillment, issue resolution, and the administration of vendor agreements, purchase orders, and procurement documentation.
• Creates project plans and timelines to ensure adherence to established guidelines and ensures projects are administered according to protocol.
• Coordinates and organizes project activities to include training, data management, and statistical analysis.
• Tracks progress, identifies and resolves obstacles.
• Oversees fiscal reporting to include monitoring expenditures and preparing financial reports.
• Provides status updates on the progress of the project.
• Ensures effective preparation and delivery of all project events, meetings and production of all necessary documentation.
• Participate in project design meetings and propose improvements, if necessary.
• Performs all other duties as assigned.

Qualifications

• General business knowledge to plan, organize, and control resources, procedures, and timing for an administrative or business process.
• Solid organizational skills, including coordination, multi-tasking and time management.
• Strong verbal, written and interpersonal communication skills.
• Extensive knowledge of common Microsoft Office software (Word, Excel, PowerPoint, MS-Project, Outlook, etc.).
• Strong focus on quality assurance with attention to detail and ability to apply protocols.
• Ability to work independently to collect, research and organize data.
• Strong problem-solving skills and ability to meet deadlines.
• Team-management and leadership skills.

Education

• Bachelor’s degree in a related field is required.
• Seven (7) years of experience required without degree – high school diploma or GED is required.

This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.

Required Skills

Three (3) years of directly related experience is required.