Program Coordinator – Academic & Student Operations Full Time NEW

Work Schedule: Fully Onsite / In-Person (Monday – Friday, 35 hours/week)

Pay Range: $30.00 – $40.00 / hour (Strict W2 Only)

Duration: 3 Months Contract (With potential for extension)

Target Start Date: ASAP / Immediate

Status: Open to Direct W2 Applicants Only (No C2C / No Third Parties / No 1099 / No W2 Referrals)

Position Overview

We are seeking an organized, technically agile, and collaborative Program Coordinator to support the academic operations and student services functions of a prominent Museum Studies program within a world-class university system. Sitting directly on the vibrant Washington Square Campus, this role is the administrative backbone of the department—serving as a central point of contact for students, faculty, and alumni while keeping day-to-day office operations running flawlessly.

This is an exceptional opportunity for an administrative or academic operations professional who thrives in a fast-paced environment, excels at data organization, and enjoys building community through clean, structured communication.

Key Responsibilities 📧 Digital Communication & Media Management

• Career Network Curation: Manage and curate the weekly Jobs & Internships Digest , proactively compiling and distributing targeted professional and academic opportunities to a robust network of current students and alumni.
• Email & Campaign Administration: Create, update, and maintain comprehensive departmental distribution lists and Mailchimp tags to streamline alumni outreach and community marketing campaigns.
• Routine Correspondence: Draft clear, engaging, and professional routine office communications, announcements, and direct student emails.

📊 Office Operations & Data Coordination

• Data Intake & Tracking: Build and manage tailored Google Forms (for RSVPs, workshop feedback, and academic surveys) and structure tracking spreadsheets to manage crucial student workflows (such as course waitlist registrations).
• Scheduling Logistics: Help populate, update, and maintain a newly established student events and academic calendar to maximize programmatic engagement.
• Inventory Management: Organize, audit, and track physical office supplies, building out a centralized inventory spreadsheet to streamline procurement.

📁 Information Architecture & Office Support

• Shared Drive Architecture: Collaborate with department leadership to audit, clean, reorganize, and maintain the team’s shared file network and digital drives for maximum efficiency.
• Front-Office Desk Coverage: Provide essential daily office presence, answering incoming telephone inquiries, routing messages accurately, and warmly greeting faculty and students.

Required Skills & Experience

• Professional Pedigree: At least 2 years of administrative support, office coordination, or student services experience (prior experience working within a higher education, academic department, or non-profit/museum framework is highly preferred).
• Technical Agility: Mastery of Google Workspace apps (Advanced Google Sheets, Docs, and Google Forms) and core database handling.
• Marketing & Email Software: Direct hands-on experience utilizing Mailchimp or similar marketing automation platforms for list segmentation and tagging.
• File Architecture Skills: Demonstrated ability to organize messy digital filing systems or shared servers into intuitive structures.
• Soft Skills: Outstanding written and verbal communication skills; a service-oriented mindset with sharp attention to detail and zero hesitation to multitask under shifting daily priorities.

Upon Completion Of Waiting Period Consultants Are Eligible For

• Medical and Prescription Drug Plans
• Dental Plan
• Vision Plan
• Health Savings Account
• Health Flexible Spending Account
• Dependent Care Flexible Spending Account
• Supplemental Life Insurance
• Short Term and Long Term Disability Insurance
• Business Travel Insurance
• 401(k), Plus Match
• Weekly Pay

To Apply

If you are an organized professional ready to impact student success in an onsite university setting and meet the W2 requirements, click Apply Now for direct, priority internal review.

About ManpowerGroup, Parent Company of: Manpower, Experis, Talent Solutions, and Jefferson Wells.

ManpowerGroup® (NYSE: MAN), the leading global workforce solutions company, helps organizations transform in a fast-changing world of work by sourcing, assessing, developing, and managing the talent that enables them to win. We develop innovative solutions for hundreds of thousands of organizations every year, providing them with skilled talent while finding meaningful, sustainable employment for millions of people across a wide range of industries and skills. Our expert family of brands – Manpower, Experis, Talent Solutions, and Jefferson Wells – creates substantial value for candidates and clients across more than 75 countries and territories and has done so for over 70 years. We are recognized consistently for our diversity – as a best place to work for Women, Inclusion, Equality and Disability and in 2023 ManpowerGroup was named one of the World’s Most Ethical Companies for the 14th year – all confirming our position as the brand of choice for in-demand talent.