Prior Authorization Service Coordinator Full Time

About us:

Fallon Health is a company that cares. We prioritize our members—always—making sure they get the care they need and deserve. Founded in 1977 in Worcester, Massachusetts, Fallon Health delivers equitable, high-quality, coordinated care and is continually rated among the nation’s top health plans for member experience, service, and clinical quality. We believe our individual differences, life experiences, knowledge, self-expression, and unique capabilities allow us to better serve our members. We embrace and encourage differences in age, race, ethnicity, gender identity and expression, physical and mental ability, sexual orientation, socio-economic status, and other characteristics that make people unique. Today, guided by our mission of improving health and inspiring hope, we strive to be the leading provider of government-sponsored health insurance programs—including Medicare, Medicaid, and PACE (Program of All-Inclusive Care for the Elderly)— in the region. Learn more at fallonhealth.org or follow us on Facebook, Twitter and LinkedIn.

Brief Summary Of Purpose

Under the direction of the Manager of Prior Authorization, communicates with contracted and non-contracted facilities/agencies/providers to collect pertinent prior authorization request data and disseminates information to the Authorization Coordinators. Additionally, supports the authorization process by receiving incoming faxed/mailed/emailed/etc. requests and initiates entry of service request shells into core system -TruCare. Responsible for incoming calls from the multiple ACD lines for the UM department addressing and/or referring customer (provider/member) calls/inquiries, provide direction regarding Plan policies, procedures and when applicable, benefit information. Work in conjunction with other Fallon Health departments to assist in processing authorization information in order to facilitate the member’s medical services or the providers’ claims. Interprets and triages information to ensure appropriate action is initiated to meet regulatory bodies’ standards and to maintain the quality and timeliness of the authorization process.

Responsibilities

Primary Job Responsibilities:

Authorization Functions

• Accepts authorization service requests and notifications for FCHP members, screens for member eligibility, additional active insurance coverage and authorization history from the core system.
• Initiates entry of request(s) into core system (QNXT/TruCare) and case management application (TruCare) as applicable.
• Updates authorization information in QNXT because of determinations made by Authorization Coordinators, Nurse Reviewers and/or Nurse Care Specialists.
• Handles an appropriately high volume of daily auth entries into the core system (QNXT). This volume target will be communicated to the staff on a regular basis by the Manager as business needs dictate.
• Prepares completed authorization records for filing in accordance with company record retention policy.
• Assists with departmental auto fax process including running error reports and missing Fax # report daily as assigned.
• Generates notifications to members, facilities, and agencies according to established protocol (auto-fax notification process and auto-generated letter process from the core system
• Interfaces with other FCHP departments to obtain and verify information relevant to pre-authorization requests (e.g. contract information, benefits, etc.), including authorization details when requested for appeals.
• Distributes departmental facsimiles; checks Right Fax no less than hourly throughout the day; follows established process for determining to whom facsimiles are to be delivered; research facsimiles inappropriately addressed by using the core system (QNXT) or by communicating with appropriate individuals for assistance; redirects/saves facsimiles as indicated to the staff and/or G drive.
• Manage applicable queues in both the core system (QNXT UM and Call Tracking) and the case management application (TruCare).
• Enters/extends/changes approved authorizations within established parameters.

Communications

• Communicates with contracted and non-contracted facilities/agencies/providers to collect pertinent data regarding an episode of care and give applicable policy information and/or authorization numbers and status to facility/agency.
• Communicates with inter/intra departmental personnel about all aspects of the authorization process as requested.
• Responsible to provide first response to inbound call center. Handles calls from providers and members with excellent customer service.
• Assist FCHP providers, members and/or their recognized authorized representatives with questions and concerns regarding authorizations.
• Manage the ACD hunt line and handle calls appropriately with a focus toward excellent customer service. In addition, the Service Coordinator will attain the targets for a customer service call center as set by FCHP. These targets will be communicated to the staff by the Manager.
• Educates PCP offices on new authorization procedures as needed as well as answer benefit/claims/referral questions in support of the Customer Service function.
• Manage the Call Tracking module in the core system (QNXT) as required.

Miscellaneous

• Strictly observes the FCHP policy regarding confidentiality of member and provider information.
• Handle other duties as assigned based on the needs of the business.

Qualifications

Education:

High School Diploma or GED required. Associates Degree Preferred. Some advanced education highly preferred

Experience

Two+ years office experience, preferably in a managed healthcare environment, call center experience helpful; knowledge of medical terminology required; computer literacy and data entry experience required.

• Excellent telephone, typing and computer skills.
• Self-starter (able to identify when specifically assigned functions have been completed and to request additional work)
• Excellent organizational skills
• Excellent listening/oral communication skills
• Mature judgment: knows when to seek guidance/direction and or when to refer problems to management.
• Ability to maintain high degree of confidential/privileged patient and proprietary business information.
• Computer Skills (QNXT, Trucare, Excel, Word)

Pay Range Disclosure

In accordance with the Massachusetts Wage Transparency Act, the pay range for this position is $21 – $22/hour, which reflects what we reasonably and in good faith expect to pay at the time of posting. Final compensation will depend on the candidate’s experience, skills, and fit with the role’s responsibilities.

Fallon Health provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.