Police Word Processor Full Time NEW

What You’ll Do

• Type 50+ words per minute
• Transcribe dictated audio data into typed reports
• Review data entries for accuracy
• Format data for correct grammar, punctuation and spelling
• Review and correct criminal codes to match description of criminal activity
• Work with internal personnel to ensure the completion of report processing
• Meet deadlines to coincide with court dates and priority report requests
• Make sure reports meet criteria of NIBRS for reporting to the FBI

Payroll/Classification Title:

Police Records Technician

Supervision Exercised/ Supervision Received

Receives close supervision and specific direction regarding assignments and deadlines.

Distinguishing Characteristics

This classification is distinguished from the Police Records Technician, Senior in that it performs routine records retrieval and maintenance. Word Processors are the final review point for crime reports they have transcribed based on the officer’s entries and dictation. This position requires continuous study and an in-depth understanding of criminal codes in order to catch errors. Word Processors ensure accuracy in crime reporting and are in direct support of field officers and other in-house personnel.

WORK SCHEDULE: Police Department personnel in Word Processing are required to work a variety of shifts. Shifts will include nights, weekends, and holidays. In addition, this position may be required to work additional hours in response to peaks in workloads and changes in department needs. This position requires participation in a standby/on-call rotation. Timely response to urgent issues is expected during on-call periods. This position is governed by the overtime provisions of the federal Fair Labor Standards Act and is eligible for overtime pay.

(This class specification represents only the core areas of responsibilities; specific position

assignments will vary depending on the needs of the Department.)

• Processes law enforcement-related paperwork; enters, updates, processes, verifies, transcribes, word processes, and maintains police records, database information, forms, applications and/or dictated reports; reviews or contacts appropriate resource for clarification of information provided; and verifies accuracy and completeness of forms and information provided.
• Provides customer service by responding to inquiries and information requests from the public, law enforcement officers and/or other agencies; provides information in accordance with applicable laws, policies and procedures; may collect fees; refers more complex or specialized requests to appropriate resource.
• Performs routine data queries; compiles data from logs, system records and related information; and prepares routine reports.
• Performs other duties of a similar nature and level as assigned.

Positions Assigned To Word Processing May Be Responsible For

• Transcribe, format, and process reports dictated or typed by sworn personnel. Prioritize dictations by offense level according to court hearing dates and investigatory needs. Contact officers and detectives to clarify unclear or problematic dictation. Edit reports for spelling and grammar.
• Audit mobile field entries for accuracy and completeness. Contact officers reference missing or incorrect fields. Possess knowledge and understanding of police reporting procedures per California law code sections and statistical reporting requirement (NIBRS).
• Possess an in-depth knowledge of the necessary data elements required by the DOJ and the FBI in order to accurately report the crime data for NIBRS reports. Correct all errors prior to pulling the data for IBR reporting to achieve a 3% or less error rate.

The following are the minimum qualifications necessary for entry into the classification:

Education

• High School Diploma or GED

EXPERIENCE:

• Two (2) years of related experience

LICENSE/CERTIFICATION:

• California Law Enforcement Telecommunications certification within one year of appointment
• 5-minute typing certificate (Test results including errors to be at minimum 50 words per minute) must be submitted with your application.

OTHER REQUIREMENTS:

• Successful completion of a police background investigation will be required, with requirements determined by the City of Oxnard
• Must be able to effectively communicate in English, both orally and in writing.

Application Process

• Submit NEOGOV/Government Jobs on-line application.
• Complete and submit responses to the supplemental questions, if required.
• Upload resume, cover letter, proof of degree (transcript), or other requested documents.

Your application may be rejected as incomplete if you do not include the relevant information in the online application and include the information only on the resume. Applications and/or Supplemental Questionnaires that state “see my resume” or “see my personnel file” are considered incomplete and will not be accepted. Cover letters and/or optional resumes are not accepted in lieu of a completed application.

The list of qualified candidates established from this recruitment may be used to fill other full-time, part-time, and temporary assignments.

Selected candidate(s) are required to undergo an extensive background investigation and polygraph examination.

UNION MEMBERSHIP: Positions in this classification are represented by the Service Employees International Union (SEIU).

NOTE: For most positions, the City of Oxnard relies on office automation (Microsoft Office/Google) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.

Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all positions.

Employees are required to participate in the City’s direct deposit plan and are paid on a bi-weekly basis.

This position requires a 12 month probationary period.

Pursuant to California Government Code Section 3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them.

EQUAL OPPORTUNITY: The City of Oxnard is an Equal Opportunity Employer and welcomes applications from all qualified applicants. We do not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, medical condition, disability or sexual orientation.

REASONABLE ACCOMMODATION: The City of Oxnard makes reasonable accommodation for individuals/people with disabilities. If you believe you require special arrangements to participate in the testing process, you must inform the Human Resources Department in writing no later than the filing date. Applicants who request such accommodation must document their request with an explanation of the type and extent of accommodation required.

LEGAL REQUIREMENT: On the first day of employment, new employees must provide proof of citizenship or documentation of legal right to work in the United States in compliance with the Immigration Reform and Control Act of 1986, as amended. The City participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, please contact DHS. 888-897-7781 dhs.gov/e-verify

If you have any questions regarding this recruitment, please contact Raul Almanza at 805-200-5446.

NOTE: The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.