Personal Assistant to the CEO Full Time

We are looking for a high-level administrative professional who acts as the primary gatekeeper and support system. They manage the executive’s calendar, communications, and travel, while overseeing critical projects to maximize the CEO’s time and operational efficiency.

Core Responsibilities

• Calendar Management: Proactively schedule and coordinate high-priority meetings, minimizing conflicts and maximizing the CEO’s availability.
• Communication & Gatekeeping: Screen and handle incoming emails, calls, and correspondence on the CEO’s behalf.
• Travel Coordination: Plan complex travel itineraries, including flights, hotel bookings, visas, and ground transportation.
• Meeting Preparation: Draft agendas, collate briefing papers, take minutes, and ensure all presentation materials are ready.
• Confidentiality: Handle highly sensitive corporate and personal information with utmost discretion and professionalism.
• Project Management: Track delegated tasks across the organization and assist with special projects or corporate events.

Key Qualifications & Skills

• Experience: Proven track record in a PA, Executive Assistant (EA), or administrative role supporting C-level executives.
• Organization: Exceptional multitasking abilities and a highly systematic approach to managing daily operations.
• Communication: Flawless written and verbal communication skills.
• Tech-Savviness: Proficiency in calendar tools, virtual meeting platforms, and office software (e.g., Google Workspace, Microsoft 365, Slack).
• Problem-Solving: The ability to make quick, independent decisions and troubleshoot under pressure