Part Time Registrar & Enrollment Coordinator Full Time

Organization: HomeSTEM Academy

Location: Remote (Texas Preferred)

Employment Type: Independent Contractor (1099)

Position

The Registrar & Enrollment Coordinator serves as the primary point of contact for prospective and newly enrolled families. This individual will manage student enrollment, maintain student records, assist with admissions processes, support report card distribution, and ensure all enrollment documentation is complete and accurate.

This position is ideal for a retired educator, former school secretary, registrar, admissions specialist, virtual school administrator, or highly organized education professional seeking flexible remote work.

Enrollment Support

• Manage the student application and enrollment process from inquiry through registration.
• Communicate with prospective families regarding admissions requirements.
• Schedule and coordinate family interviews.
• Track application completion and enrollment status.
• Assist families with enrollment paperwork and required documentation.
• Support student re-enrollment each school year.
• Respond to parent inquiries regarding enrollment and registration.
• Support onboarding and orientation activities.

Student Records Support

• Create and maintain digital student records.
• Collect and verify enrollment documents, transcripts, immunization records, and academic records.
• Process student transfers and withdrawal requests.
• Maintain confidential student files and records.
• Ensure compliance with school policies and recordkeeping procedures.
• Assist with report card preparation and distribution.
• Maintain attendance and enrollment records.
• Support progress reporting and academic record updates.
• Generate enrollment and verification documents as needed.

Administrative

• Maintain student databases and enrollment trackers.
• Prepare enrollment and registration reports.
• Support school leadership with administrative tasks related to admissions and records.
• Assist with Odyssey ESA and scholarship-related documentation as needed.

Qualifications

Required

• Strong organizational and communication skills.
• Excellent attention to detail.
• Ability to maintain confidentiality.
• Proficiency with Google Workspace (Docs, Sheets, Forms, Drive).
• Ability to work independently and manage multiple priorities.
• Customer service experience.

Preferred

• Experience in K–12 education, admissions, enrollment, registrar services, or school administration.
• Experience working in a virtual or online school environment.
• Familiarity with student information systems and learning management systems.
• Former school secretary, registrar, admissions coordinator, or administrative assistant experience.