Office Services Coordinator (Remote) Full Time

We are looking for a highly organized, service-oriented Office Services Coordinator to join our team and support the day-to-day operational needs of our remote workforce. In this role, you will manage equipment, and supply logistics, coordinate vendor relationships, support employee onboarding and offboarding, and ensure that our remote team members have the resources and tools they need to succeed.

Key Responsibilities

• Coordinate the procurement, setup, and shipping of laptops, monitors, peripherals, and other equipment for remote employees.
• Manage equipment inventory, tracking, and returns during employee onboarding and offboarding.
• Manage relationships with office vendors (equipment suppliers, shipping carriers, software providers, etc.), negotiating pricing as needed.
• Process vendors, track expenses, and ensure timely payment.
• Order and distribute office supplies, branded materials, and home office stipend items for remote team members.
• Maintain organized digital filing systems for vendor contracts, equipment logs, and operational documentations.

Requirements

• Previous experience in office services, facilities coordination, operations, support, or related administrative role is preferred.
• Impeccable attention to detail with the ability to manage multiple priorities, track inventory, and maintain order in a remote environment.
• Experience coordinating with external coordinators, managing contracts, and processing invoices is a plus.
• Proficiency in Microsoft Office Suite or Google Workspace.
• Excellent written and verbal communication skills with the ability to interact professionally with vendors, employees, and leadership.
• Resourceful and solutions-oriented with the ability to anticipate needs and address challenges proactively.
• Ability to work independently in a remote environment, manage your time effectively, and take ownership of tasks from start to finish.

Benefits

• Work from anywhere
• Competitive pay
• Flexible schedule
• Supportive and collaborative environment
• Opportunities for growth and advancement

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