Office Clerk /financial Clerk (financial Systems) Full Time

Must Have:

• Minimum of two years’ experience in an office environment, with emphasis on financial tasks.
• Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP, SUMIFS, nested formulas, power query/pivot, conditional formatting, etc.).
• Strong ability to work with large data sets and maintain data integrity
• Experience working with ERP financial systems.

Job Description:

• To pre-audit documents and/or computer files in connection with requisitions, vendor payments, purchase orders, miscellaneous encumbrances, adjustment vouchers, employee travel vouchers and imprest reimbursement vouchers in order to determine their accuracy and compliance with federal regulations, state policies and procedures; to preaudit
• Post financial information to an integrated financial system, after first determining the accuracy and appropriateness of data; to review various business processes used by department for effectiveness, economy, efficiency and compliance with federal and state laws, policies and procedures, as well as internal policies and procedures;
• Provide various services to the department and act as a liaison between the department and other state agencies, vendors, etc.; to facilitate the processing of financial data, as needed; and to do related work as required.

Role & Responsibilities:

• To pre-audit documents and/or computer files in connection with requisitions, vendor payments, purchase orders, miscellaneous encumbrances, adjustment vouchers in order to determine their accuracy and compliance with state policies, procedures, and proprietary prior payment; to preaudit and/or post financial information to an integrated financial system, after first determining the accuracy and appropriateness of data; to review various business processes used by department sections for effectiveness, economy, efficiency and compliance with federal and state laws, policies and procedures, as well as internal policies and procedures’ to provide various services to the department, and act as a liaison between the department and other state agencies, vendors, etc.; to facilitate the processing of financial data, as needed.
• To assure the legality, accuracy, and propriety of department financial transactions by verifying their conformance to federal and state laws, personnel rules, contractual agreements, administrative regulations, and department policies and procedures.
• To review various business practices utilized by department sections for economy and efficiency, and for compliance with federal and state laws, policies, and procedures, as well as department policies and procedures.
• To provide technical advice and instruction to various employees concerning the proper processing of requisitions and various financial documents.
• To operate computer hardware and software in order to process various payments through web-centric and/or personal computer-based systems, and to utilize personal computer-based software (including spreadsheets) and data systems for analyzing various documents and records.
• To enter, review, audit and correct financial data and update computer system accordingly.
• To assign, batch and document numbers to various payment vouchers, receipt vouchers, adjustment vouchers, purchase orders, requisitions, and miscellaneous encumbrances, allowing documents to be entered correctly into the department’s accounting system.
• A working knowledge of the principles, practices and techniques involved in the implementations and/or operation of the post and preaudit components of an accounting, accounts payable, accounts receivable , purchasing, or financial system of a state agency, and the ability to apply such knowledge on assigned projects in a financial management office operation;
• A thorough knowledge of the preparation and processing of a variety of vendor and employee payments and reimbursements, purchase orders, miscellaneous encumbrances, adjustment vouchers, accounts receivable; a working knowledge of office practices and the ability to apply such knowledge in recommending improvements in office procedures, use of forms,
• The establishment and retention of relevant office records and files; a familiarity with spreadsheets, databases, and work processing computer software; the ability to review, preaudit and post various types of accounting/financial data; the ability to interpret and apply rules and regulations relating to the function of the accounting and accounts payable and receivable office;
• The ability to prepare clear and concise oral and written reports; the ability to establish and maintain effective working relationships with superiors, department sections and other state and private agencies and organizations and employees; the ability to maintain a current working knowledge of the latest requirements and developments in processing payment documents and other related areas and related capacities and abilities.

Required Qualification:

• Such as may have been gained through: employment with responsibility for the preparation and processing of financial transactions in a state agency or private business operation, or employment with responsibility for a specific payment or cash receipt function or activity in a state agency or private business operation.
• Minimum of two years’ experience in an office environment, with emphasis on financial tasks.
• Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP, SUMIFS, nested formulas, power query/pivot, conditional formatting, etc.).
• Strong ability to work with large data sets and maintain data integrity
• Experience working with ERP financial systems.

Required Education:

• Such as may have been gained through: graduation from high school, including or supplemented by courses in bookkeeping, accounting, computing or related subjects.

About our Company: –

22nd Century Technologies, Inc., is one of the fastest growing IT Service Integrator and Workforce Solution companies in the United States. Founded in 1997, 22nd Century Technologies is a Certified National Minority Business Enterprise with 6,000+ people including 600+ Cyber SMEs nationwide supporting our customers in all 50 states, Canada, and Mexico. With HQs in Somerset, NJ and Mclean, VA, 22nd Century has 14 offices throughout the United States. As part of our unrelenting focus on quality and compliance, 22nd Century Technologies’ delivery is based on Certified Matured Processes including CMMI L3 Dev & SVC, ISO 20000, ISO 27001, and ISO 9001 quality processes. With a strong focus on the public sector, 22nd Century currently holds government contracts with 14 out of 15 Federal Executive agencies including DoD, 37 other Federal agencies, 50 States, 115+ Local agencies, and 37 School Districts. In the last three years, we have expanded our services to Fortune 500 and other commercial clients and currently support 80+ commercial clients.

Recognized among “Best Company to Work For” by Forbes, 22nd Century Technologies, Inc., consistently exceeds our clients’ expectations by focusing on their absolute satisfaction with jobs while keeping our employees motivated.
“22nd Century Technologies is an Equal Opportunity Employer” and “US Citizens & all other parties authorized to work in the US are encouraged to apply.”

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.