Mid-Level Executive Assistant (C Suite Experience Preferred) Full Time

We are seeking a highly organized and proactive Executive Assistant with around 3–8 years of professional experience to provide high-level administrative and operational support to senior leadership. The ideal candidate is detail-oriented, resourceful, and capable of managing multiple priorities in a fast-paced environment while maintaining confidentiality and professionalism.

Salary: $30-36/hour depending on experience

This role is fully onsite for the 1st 6 months (hybrid potential after that initial training period)

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Responsibilities:

• Provide comprehensive administrative support to executive leadership, including calendar management, scheduling, and meeting coordination
• Manage and prioritize incoming communications (email, phone, correspondence) on behalf of executives
• Prepare, edit, and format reports, presentations, and internal/external communications
• Coordinate domestic and international travel arrangements and prepare detailed itineraries
• Organize and support executive meetings, board meetings, and special events, including agenda preparation and minute-taking
• Maintain confidential files, records, and sensitive information with discretion
• Support expense reporting, budget tracking, and invoice processing

Requirements:

• 3+ years related work experience
• C-Suite experience highly preferred

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