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Description
We are looking for a detail-oriented Legal Billing Manager to oversee billing and core office accounting functions for a boutique law firm in San Jose, California. This position combines financial coordination with day-to-day administrative support, helping ensure accurate invoicing, timely payments, and organized office operations. The ideal candidate brings experience with legal billing platforms and accounting software, along with a proactive approach to managing essential back-office processes.
Responsibilities:
Manage attorney billing activities by preparing, reviewing, and submitting accurate client invoices using legal billing and accounting systems.
Oversee incoming and outgoing payments, ensuring receivables are tracked properly and vendor obligations are processed on schedule.
Maintain financial records in platforms such as Clio and QuickBooks, reconciling information and addressing discrepancies as needed.
Support office operations by coordinating administrative tasks, handling document scanning, and keeping records organized and accessible.
Administer mailroom-related duties, including sorting and distributing correspondence and monitoring time-sensitive deliveries.
Monitor office supply levels, place orders as needed, and help maintain an efficient workplace environment.
Arrange conference call logistics and provide general administrative coordination to support daily business needs.
Collaborate with internal stakeholders to improve billing accuracy, streamline workflows, and support related process updates where applicable.
Requirements – Prior experience in legal billing, with strong working knowledge of invoicing practices in a law office or similar services setting.
Hands-on proficiency with Clio and QuickBooks for billing, payment tracking, and financial record maintenance.
Solid understanding of accounts receivable and accounts payable processes.
Ability to manage administrative office responsibilities while maintaining accuracy and attention to detail.
Experience handling document scanning, filing, and organized records management.
Comfortable supporting mail distribution, office supply ordering, and conference call coordination.
Strong communication and organizational skills, with the ability to manage multiple priorities effectively.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – whenever you choose – even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .
