High School Registrar Full Time NEW

Summary : The San Francisco Waldorf High School seeks an enthusiastic, detail-oriented Registrar for the 2026-2027 school year. The High School Registrar is responsible for the production, organization, and maintenance of student records, course/class scheduling, and database management. The Registrar also works directly with the College Counselor, High School Director, and the high school front office. This position is a hands-on, organizationally demanding role with ample room for input, creativity, and responsibility for larger projects.

SFWS asks all employees to proactively commit to diversity, equity, and inclusion and to create an environment where all members of the community can flourish. Diversity is celebrated, and employees of color are welcomed, valued, and supported.

The San Francisco Waldorf School (SFWS) was founded in 1979 and serves more than 350 students across a parent-child program, a preschool program, kindergarten, and the first through twelfth grades. Waldorf Education is the fastest-growing independent school movement in the world. This dynamic approach to child development and education, based on the teachings of Rudolf Steiner, is continually examining itself and adjusting to meet the needs of current students. Waldorf education inspires life-long learning in students and enables them to fully develop their unique capacities.

Responsibilities Include

Production, Organization, and Maintenance of Student Records

• Set up scheduling in Blackbaud before each school year.
• Registration of high school students into their classes: create, send, and process Google Forms to collect enrollment requests for Senior Academic Electives, Performing Arts, World Language, Art Electives, and Co-curricular Electives.
• Coordinate with faculty/HS Director to form class lists; create course sections, and enroll students in classes; create individual student schedules.
• On-going maintenance of student and family records in the database (mid-year transfer students, exchange students, drop/adds, etc)
• Database entry of other student records including attendance, courses, grades, student evaluation reports, community service hours, student activities, medical and emergency information, vital statistics, etc.
• Generate Official Transcripts and various reports from the database
• Coordinate and oversee the proofing of quarterly Student Evaluation Reports, working on the Proofing Team, format the reports, and publish to families.
• Submit yearly seniors’ GPAs to CA Dept. of Education for CalGrant.

Assistance with College Counseling Activities

• Provide the College Counselor with student records as needed
• Manage SFWHS’s UC A-G List in coordination with the College Counselor, to ensure SFWHS courses meet UC/CSU articulation requirements and are updated as needed, enlisting the help of teachers for course submissions.
• Manage SFWHS’s NCAA Courses List, updating as necessary
• Prepare instructional documents to assist seniors in filling out college applications (UC/CSU/Common App, etc)
• Assist College Counselor in presenting college application workshops for seniors. Meet with some seniors individually, as needed, to work on college applications (ie: assist College Counselor)

General Office And Staff Responsibilities

• Preparation and sending of correspondence related to student records
• Timely communications to faculty/staff/families as needed
• Contribute to planning the yearly calendar, weekly bell schedule, yearly main lesson rotation, art block rotations, and co-curricular electives.
• Create shared documents representing the above items (HS Weekly Schedule, Main Lesson Rotation, Art Block Schedules, Health/Study Skills/Eurythmy Block, Co-curricular Elective blocks) to be posted on campus and on MySFWS Resource Boards (the school portal) for faculty/staff/students/parents.
• Email management: receive, send, and respond to communications in a timely manner
• Process and maintain records of Teacher Letters of Concern (email communications sent on behalf of the teachers to parents. )
• Support attendance processes as needed.
• Support at on-campus events.

Specific Computer Experience Required: Familiarity with PC format (Windows); database work (Blackbaud experience is a definite plus);, Microsoft Word, Excel, Google Suite (particularly Google Sheets, Docs, and Forms).

The skills needed are: excellent communication, organizational, database, and computer skills; high attention to detail in order to maintain thorough and accurate student records; facility collaborating with fellow administrative staff, teachers, parents/guardians, and teenage students in particular; ability to work in a busy environment and work effectively with multiple tasks. The Registrar works in direct partnership with the High School Administrative Coordinator, the College Counselor, the HS Administrative Assistant, and works with and reports to the High School Director.

Required Qualifications

• Bachelor’s degree
• Demonstrated ability to bring an equity lens to all efforts
• Professional experience in
• Database work
• High level of attention to detail and precision in both database work and writing/editing
• Process-oriented work with a demonstrated ability to meet deadlines
• Written and oral communication for multiple constituents/audiences
• Experience working with students/young adults in an educational setting
• Strong skills of collaboration and effective teamwork skills

Preferred Qualifications

• Professional experience with Blackbaud, or other database software as well as scheduling programs

Ideal Attributes

• Finds resonance with the mission and values of SFWHS
• Enjoys working with teens as well as adults
• Enjoys problem-solving, discovering solutions
• Enjoys both being part of a team and being autonomous
• Values learning, growth, and community

Benefits And Compensation

This is an hourly, full-time position with full benefits including medical, dental, flexible spending plans, retirement plan (employer contributions after one year of employment), and tuition remission for eligible dependents in our Preschool – Grade 12 program (Staff fees apply). The hourly rate is $32.69 to $40.86 an hour depending on training and experience.

Physical Requirements & Work Environment

Please note this job requires use of a computer and sitting/standing to do computer work much of the day. While the registrar will have a dedicated office, it is important to note that it is not in our main building and will require movement between buildings.

Will Require

• Occasionally lifting up to 30 lbs
• Working intermittently in outside weather conditions, including heat and cold
• Regularly sitting or standing 4-8 hours

FLSA Classification : Hourly; non-exempt from overtime

Reports to : High School Director

Hired by: High School Steering Committee

San Francisco Waldorf School is an equal opportunity employer that does not discriminate based on race, ethnicity, age, gender, or any protected class. We recognize that the range of ethnicities, nationalities, languages, socio-economic backgrounds, sexual orientations, learning differences, and life experiences within our community enhance the school’s learning environment, and we are committed to fostering equity and inclusion.

To apply, please submit a resume, letter of interest, and contact information for three professional references familiar with your relevant work experience, as well as a list of all previous school or educational institution employers, including city and state, in accordance with CA SB 848 to jobs@sfwaldorf.org.