Executive Assistant, F&A Full Time NEW

The Executive Assistant, F&A plays a key role in providing core administrative support to the CEO of Chloe Americas & President of Fashion & Accessories, North America, including calendar management, booking & coordinating travel, managing expenses, and assisting with other ad-hoc projects as needed. This role will help to facilitate the day-to-day activities and administrative operations of the office & act as an extension of the CEO.

Responsibilities

Administrative Day-to-day

• Support CEO by proactively managing their calendar to anticipate and resolve any scheduling conflicts; Stay updated on all daily priorities and tasks, ensuring a seamless day-to-day schedule.
• Assist the CEO with all administrative tasks, such as scheduling meetings, managing expense reports, filing, shipping, ordering supplies, receiving visitors, and planning events and coordinating logistics for team meetings.
• Book travel, hotels, car service for international and domestic travel.
• Build efficiency and effective responsiveness into existing operations and help define new operational strategies that streamline important information to Leadership team.
• Maintain strong relationships with all members of the Fashion & Accessories team and collaborate closely with other assistants, senior executives and global colleagues.
• Send announcements out on behalf of the CEO
• Assist in aspects of onboarding of new hires.
• Support the F&A team culture by organizing departmental meetings; Create meeting agendas and take & distribute minutes.

Cross-Maison Collaboration & Transformation

• Facilitate alignment across Maisons to promote knowledge sharing, process optimization, and shared strategic goals.
• Support change management initiatives across brands, ensuring clear communication and smooth implementation.

Executive Support & Communication

• Prepare high-impact presentations, memos, and reports for executive meetings, Board reviews, and international leadership forums.
• Consolidate key data and insights to support the President’s vision and storytelling at Group and Maison levels.
• Develop, organize, provide analysis and edit high level PowerPoint presentations, excel spread sheets and word documents as needed.
• Support planning and content development for meetings, ExCo updates, town halls, and regional reviews.

Project & Budget Leadership

• Promote and ensure internal alignment, engagement, and ownership among cross-functional teams and stakeholders.

Project Management

• Support the CEO in planning and monitoring key strategic initiatives across Fashion & Accessories Maisons and at Group level.
• Track progress of strategic projects and ensure timely delivery in coordination with Maison and Group stakeholders.
• Assist the CEO and F&A teams with ad-hoc projects

Qualifications

• Bachelor’s degree is required with a minimum of five years of work experience, preferably within a fast-paced retail environment.
• Advanced Level in all Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Experience in SAP is a plus.
• Project Management experience a plus.
• Ability and ease communicating and liaising with executives and leaders as well as a diverse employee population with excellent verbal, written, and interpersonal communication skills.
• High level of professional maturity, emotional intelligence & solid work ethic.
• Entrepreneurial spirit that enjoys working in a fast-paced and dynamic environment. Demonstrated ability to maintain objectivity and discretion with confidential information.
• Must be able to work well under deadline pressure and manage multiple projects simultaneously.
• Demonstrated ability to exercise a high degree of accuracy with multiple details.
• Exceptional organizational, time management, administrative, and multi-tasking skills.
• Ability to be proactive, follow directions, make decisions, problem-solve, and adapt to change.

WE OFFER

We care about our associate’s health and wellbeing and offer a comprehensive benefits program to support you and your loved ones. Our core benefits include medical, dental, and vision programs. Health savings and flexible spending accounts are available to support your financial needs, along with access to the employee assistance program for you and your household members. The company offers income protection solutions including life insurance, disability benefits, and 401(k) with employer match. Understanding the importance of wellness and work-life-balance, our package includes a wellness reimbursement benefit and paid time off. We also encourage associates to give back to their local community by using their volunteer time off days to support important initiatives that drive change.

At Richemont, We Craft the Future!

Expected Salary Range: $100,000 – $110,000

Salary will be determined based on relevant skills and experience.