Events and Communication Specialist Full Time NEW

Advanced Instruments and Nova Biomedical are now united under one brand, Nova Biomedical, marking a major milestone in our journey to deliver greater value to our customers. By combining our strengths, we’re accelerating innovation, supporting critical workflows, and delivering world-class service across the biopharmaceutical and clinical markets.

About The Company

At Nova Biomedical, we’re not just building instruments, we’re powering breakthroughs that improve lives. Our smart, science-driven solutions are trusted in over 100 countries to speed drug development and enhance patient care.

Our integration brings together more than 70 years of scientific excellence with Nova’s cutting-edge innovation, forming a powerhouse of precision, purpose, and possibility. With FDA-registered, ISO-certified manufacturing, more than 125 FDA approvals, and industry-trusted diagnostics, we’re setting new standards in quality and reliability. Nova Biomedical is proud to be a global leader in osmolality testing and biotechnology and in vitro diagnostic (IVD) instrumentation, dedicated to advancing patient care and scientific discovery with a legacy that continues to shape the future of life sciences.

With headquarters in Norwood and Waltham, Massachusetts, and a global team of nearly 2,000 employees, we’re building a collaborative, empowered culture grounded in shared values: Customer Centricity, Ingenuity, Ownership & Accountability, Collaboration, and Integrity.

Working at Nova Biomedical means joining a mission-driven organization where your contributions matter. Whether you’re in engineering, science, manufacturing, or support, you’ll be part of a team that values innovation, invests in your growth, and is committed to making a real-world impact on global health.

Explore what’s next with us at novabiomedical.com

About The Role

The Events and Communication Specialist will be responsible for management, coordination and execution of external and internal events organized by Nova Biomedical and for supporting internal employee communication. This role will involve close collaboration with our sales teams, our global marketing team, our product management team, and outside vendors. This role will also include event campaigning and promotion to ensure we fully maximize our attendance at each event as well as overall KPI tracking for ongoing optimization and ROI reporting.

If you’re passionate about marketing and want to be part of a team that is shaping the future of life sciences, we’d love to hear from you, apply today!

What You’ll Do

• Event management and coordination (external and internal events): Lead the end-to-end planning and execution of all company events—including exhibitions, conferences, webinars, user group meetings, internal sales meetings, team-building activities, centers of excellence, co-marketing programs, and promotional campaigns— ensuring flawless delivery and maximum organizational impact
• Corporate Communication: Develop and deliver clear, timely, and consistent internal communications that strengthen alignment, reinforce company culture, and keep employees informed, engaged, and prepared during key initiatives, organizational updates, and change-management activities.
• Project Management: Oversee all operational components of event execution with precision—including budgeting, vendor negotiations, space design and preparation, logistics, marketing collateral, travel coordination, AV requirements, event promotion, and detailed roadbook creation—followed by comprehensive post-event analysis, reporting, and ROI evaluation.
• Global alignment: Ensure regional execution aligns with global segment strategies by collaborating closely with product management and regional sales and marketing teams, standardizing lead-scoring practices, and contributing to annual global event planning and best-practice sharing.
• Stakeholder collaboration: Partner with sales, marketing, product management, finance, logistics, and other internal stakeholders to ensure coordinated planning, seamless execution, and strategic alignment across all event-related activities.
• Problem Solving: Identify potential risks and operational challenges early, implementing proactive solutions to ensure every event is executed smoothly and professionally.
• Reporting: Provide structured updates to senior leadership on event progress, performance, and insights,
• including KPI tracking, lead-generation outcomes, attendee engagement, and data-driven recommendations for future planning.
• Cross-Platform Integration: Ensure cohesive and strategic promotion of all events across customer-facing channels—including email, social media, and inside sales campaigns—to maximize awareness, attendance, and engagement.
• Develop and proactively manage the events marketing budget.
• Duties and responsibilities may change. All employees are encouraged to be flexible and responsive to changes in scope of duties.

What We Are Looking For In You

• Bachelor’s degree in marketing, hospitality, business or related field
• 5+ years of experience in Marketing, Business, or a related field.
• Proven experience in event coordination, preferably in the Biopharma and Clinical sectors.
• Excellent communication and interpersonal skills
• Strong entrepreneurial mindset with a proactive, go-getter and solution-driven attitude.
• Strong project management skills with great attention to detail.
• Strong organizational skills with the ability to manage multiple projects simultaneously.
• Ability to anticipate problems and devise effective solutions.
• Ability to work collaboratively with cross-functional teams.
• Willingness to travel as required.
• Comfortable working in a fast-paced environment and able to independently manage multiple projects.
• Demonstrated experience in managing and growing LinkedIn communities, with a track record of creating engaging educational content with strong digital design, content marketing and copywriting skills
• Ability to work with Salesforce.com (CRM)
• Fluent in using and reporting on KPIs, metrics and analytics (using Google analytics, Salesforce reporting and other analytics tools) for decision making and optimization of programs.
• Preferred: Experience planning global events and tradeshow

Physical Requirements For This Role Include

• Typical office environment (Hybrid role)
• Must be able to use basic office equipment: computer, printer, copier, telephone, etc.
• Must be able to remain stationary for long periods of time.
• Must be able to assess aesthetics of printed materials.
• Must be capable of communicating with stakeholders.
• Must be able to lift tradeshow marketing materials and up to 25lbs for tradeshows
• The full list of physical requirements for this role is available upon request.

Why work for Nova Biomedical

• Flexible Medical, Dental, & Vision Coverage
• Competitive 401k company match
• Bonus Program, Generous PTO and paid holidays
• Generous Tuition reimbursement
• Hybrid and flexible work arrangements (job specific)
• Professional development, engagement and events
• Company marketplace for lunch and snacks! (location specific)
• Company subsidized cafeteria (Waltham)

Work Location: Hybrid in Norwood and Waltham, Remote work for on-site events

Schedule/Hours: Monday to Friday, General Business hours

Targeted Salary Range: $80,000 – $90,000/year

Nova Biomedical believes in transparency and integrity throughout all we do, including compensation. The provided salary range for this role represents the expected base salary or hourly rate for this opening. Actual compensation will be commensurate with the candidate’s experience and may vary based on individual factors such as location, skills, and education.

EEO Statement

Nova Biomedical takes pride in being an equal opportunity employer committed to hiring a diverse and inclusive workforce. As a part of our commitment to a diverse and inclusive workforce, Nova Biomedical will continue to take steps to assure that recruitment, hiring, assignment, promotion, compensation, and all other personnel decisions are made and administered without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, gender expression, veteran status, age, mental or physical disability, genetic information or any other protected class.

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