Contracts Coordinator Full Time NEW

As Mount Sinai grows, so does our legacy in high-quality health care.

Since 1949, Mount Sinai Medical Center has remained committed to providing access to its diverse community. In delivering an unmatched level of clinical expertise, our medical center is committed to recruiting and training top healthcare workers from across the country. We offer the latest in advanced medicine, technology, and comfort in 12 facilities across Miami-Dade (including our 674-bed main campus facility) and Monroe Counties, with 38 medical services, including cancer care, 24/7 emergency care, orthopedics, cardiovascular care, and more. Mount Sinai takes pride in being South Florida’s largest private independent not-for-profit hospital, dedicated to continuing the training of the next generation of medical pioneers.

Culture of Caring: The Sinai Way

Our hardworking, tight-knit community of more than 4,000 dedicated employees fosters an environment of care and compassion. Each member plays a vital role in our collective mission to deliver excellent healthcare through innovation, education, and research. At Mount Sinai, we take pride in our achievements, aiming to be a beacon of quality healthcare in South Florida. We welcome all healthcare professionals to join our thriving community and contribute to our pursuit for clinical excellence.

Department

Job Description Summary:

Supports contract administration and compliance by managing contract data, monitoring pricing accuracy, and resolving discrepancies within the materials management system. Partners with Supply Chain, Purchasing, and vendors to ensure contract integrity, accurate reporting, and timely resolution of invoice issues while maintaining data accuracy and supporting efficient contract operations.

Position Responsibilities

• Reports to the Contracts Administrator
• Provides support to monitor contract compliance. Investigates problems related to compliance shortfalls, if needed, and develops reports
• Performs data management and entry using the Materials Management Information System’s Contract Manager module.
• Compiles monthly trending reports for supply utilization and validates contractual changes and new contracts are working consistent with supply chain policies.
• Works well under pressure and meets multiple and sometimes conflicting deadlines.
• Assesses data integrity including MMIS item master, contract module, and e-commerce use.
• Provides counsel and support to the Purchasing staff, Supply Chain management staff, and other areas as identified to manage contract pricing and discrepancies.
• Responsible for monitoring, reviewing, disputing, and reconciling all contract and pricing discrepancies through weekly meeting with MSMC’s primary distributor and monthly reconciliation reports.
• Works with Supply Chain staff, Purchasing staff and vendors to resolve outstanding invoice discrepancies in a timely manner
• Provides support to ensure efficient administration of contracts, including appropriate loading and filling related to the management of the contracting database.
• Demonstrates commitment to quality service and responsibility for addressing customer-service issues. Respects the dignity and confidentiality of patients and Medical Center information.
• Researches and collects data from hospital departments as needed in support of Supply Chain needs.
• Assists with information gathering of contents for Supply Chain Services communications and distribution.
• Adheres to the Operation Excellence Standards of Performance and upholds the standards of performance of the Medical Center.

Qualifications

• High school graduate or equivalent level of training. Some college preferred
• Experience reviewing contracts
• Profecient in Excel

Benefits

We believe in the physical and mental well-being of our employees and are committed to offering comprehensive benefits that fit their personal needs:

• Health benefits
• Life insurance
• Long-term disability coverage
• Healthcare spending accounts
• Retirement plan
• Paid time off
• Pet Insurance
• Tuition reimbursement
• Employee assistance program
• Wellness program
• On-site housing for select positions and more!