City Clerk Full Time NEW

UNION STATUS: Non-Union

FLSA STATUS: Exempt

WORK SCHEDULE: Monday – Friday, 8:00 a.m. – 5:00 p.m.; evening meeting attendance required.

CLOSING DATE: Open until filled / First review March 2, 2026

The Role

As the City Clerk, under the general direction of the Assistant City Manager, you will perform highly responsible administrative and technical work supporting transparent, compliant, and effective municipal governance. Under the general direction of the Assistant City Manager, this position serves as the official custodian of City records, coordinates City Council meeting processes, administers public records disclosure requirements, and ensures compliance with applicable state and local laws related to open public meetings, public records, legal notices, and legislative actions. This position serves as a team lead for staff as assigned.

The ideal candidate will bring strong knowledge of municipal governance, records management, and public disclosure laws, demonstrate excellent organizational and communication skills, and exercise sound judgment and discretion. This position will work closely with elected officials, City leadership, staff, and the public to support Council operations, records integrity, and legal compliance.

The complete job description can be found here: City ClerkCOMPREHENSIVE BENEFITS PACKAGE:

The City of Pasco offers a competitive benefits package for employees and eligible dependents, including:

• Medical coverage at tiered monthly rates based on plan selection and coverage level
• Dental coverage at $11.59/month and vision coverage at $6.54/month
• Basic life insurance paid for by the City and employee-sponsored supplemental life insurance
• 12 days of vacation during the first year of employment and 12 days of sick leave, available upon accrual
• 10 paid holidays plus 1 floating holiday annually
• Washington State Department of Retirement Systems (DRS), providing a guaranteed monthly benefit upon vesting
• City-paid 4% employer contribution to a 457 Deferred Compensation Plan
• Additional benefits including Employee Assistance Program, Tuition Assistance, Flexible Spending Plans, Long-Term Disability, Aflac, and flexible scheduling (with department approval)

Additional job functions may vary due to department or City needs/requirements. Assignments may include but are not limited to:

• Council Meeting & Legislative Support
• Prepare City Council agendas and agenda packets; coordinate the review of materials for accuracy and completeness.
• Ensure proper legal notices and publication requirements are met for meetings, ordinances, resolutions, public hearings, and special meetings.
• Attend regular and special Council meetings; record and prepare accurate minutes.
• Manage Council follow-up, including routing and filing of ordinances, resolutions, agreements, and related documents.
• Provide guidance on parliamentary procedures and meeting protocols.
• Records Management
• Serve as the custodian of official City records and the City seal.
• Administer the City’s records management program, including retention, preservation, archiving, and destruction per state law.
• Provides guidance to staff on policies, processes and procedures for records management.
• Train City staff on records responsibilities, systems, and retention procedures.
• Public Records Disclosure
• Serve as the City’s Public Records Officer; oversee the public records requests process to ensure compliance with RCW 42.56 and related requirements with assigned department staff.
• Conduct research for complex or non-routine requests to reduce legal reliance and support consistent, timely responses.
• Develop and maintain procedures for public disclosure and ensure continuous improvement of processes.
• Boards, Commissions, and Committees
• Coordinate board and commission appointments, advertisements, and onboarding processes.
• Maintain rosters and track compliance with training requirements.
• Ensure preparation and retention of agendas, packets, and minutes for boards and commissions as assigned.
• Serve on the City’s Firemen’s Pension Board.
• Serve as Clerk for the Pasco Public Facilities District.
• Legal, Elections, and Compliance Functions
• Receive and process claims for damages, petitions, subpoenas, and other legal notices filed with the City.
• Coordinate municipal election matters with the County as needed.
• Review official documents for accuracy and attestation prior to execution.
• Ensure compliance with the Open Public Meetings Act, Public Records Act, and other statutory requirements.
• Customer Service & Administrative Support
• Respond to inquiries from staff, elected officials, and the public; provide information on policies, procedures, and records.
• Conduct research on legislative actions, contracts, historical records, and other topics.
• Participate in professional organizations and training to support continuous improvement.
• Performs other duties as assigned.

Preferred Qualifications

• Experience working directly with elected officials or governing bodies
• Municipal Clerk Certification (or ability to obtain within three (3) years of employment)
• Notary Public Certification (or ability to obtain within six (6) months of employment)
• Experience with records management systems and digital records retention

REQUIRED MINIMUM QUALIFICATIONS: Any equivalent combination of education and experience that provides the required knowledge, skills, and abilities will be considered.

• Bachelor’s degree in Public Administration, Business Administration, Political Science, or a related field (preferred)
• Three (3) years of increasingly responsible administrative experience in local government, records management, or a related field
• Ability to interpret and apply state and local laws, including the Public Records Act and Open Public Meetings Act
• Strong written and verbal communication skills and attention to detail

LICENSES, CERITIFCATIONS, AND OTHER REQUIREMENTS: Certain licenses and certificates, if required, may be acquired on the job as agreed upon by the City and employee. Subject to change based on operational needs.

• Municipal Clerk Certification or achieve within three (3) years of employment.
• Notary Public Certification within six (6) months of employment.

SAFETY / WORK CONDITIONS:

• Primarily office-based work environment
• In-person attendance at evening City Council and special meetings required
• Ability to lift and move items weighing up to 20 pounds on occasion
• Extensive computer and desk work

If you’re seeking a fulfilling career that allows you to contribute to good governance and make a meaningful impact in the community, the City of Pasco is the place for you.

For questions regarding employment opportunities, please call or text HR at (509) 545-3408 or email HR@pasco.gov.

The City of Pasco is an Equal Opportunity Employer dedicated to recruiting and retaining a highly qualified and diverse workforce. All applicants are considered for employment without regard to race, color, religion, sex, national origin, ancestry, age (40 and over), marital or veteran status, disability, sexual orientation, or any other status protected by federal, state, or local law.

In accordance with the Americans with Disabilities Act (ADA), reasonable accommodations will be provided to qualified individuals with disabilities to participate in the application and selection process upon request. Individuals who require accommodation must notify the Human Resources Department at the time of application and prior to the closing date by calling 509-545-3408.