ASM Accountant Full Time

Job Category:

Academic Staff

Employment Type:

Regular

Job Profile:

Accountant II

Job Summary:

As the ASM Accountant, you will play an important role in supporting the Associated Students of Madison (ASM) by managing finances for student-led initiatives. Your job will involve helping both staff and student organizations with budgeting and purchasing needs.

You won’t just focus on numbers; you’ll also provide advice on financial matters, helping students understand rules and policies related to their funds. Your work will help streamline purchasing processes and ensure that all financial activities comply with the university’s guidelines.

As the ASM Accountant, you will have the following key responsibilities:

• Financial Support: Serve as the primary point of contact and advisor for policy matters regarding ASM financial operations.
• Operational Support: Assist with smooth purchasing and budgeting for staff and student groups.
• Policy Compliance: Ensure all financial activities align with organizational standards and institutional regulations.
• Empower Students: Help student leaders and General Student Services Fund (GSSF) groups maximize their impact through sound fiscal management and education.

Key Job Responsibilities:

• Provides and prepares budgets and projections based on existing data and established policies and procedures
• Organizes, prepares, and updates financial statements, monthly and year-end journal entries, accounts, ledgers, and reports for various financial needs within an automated financial system to ensure accurate recording and reporting of financial transactions
• Answers questions and provides accounting related information to internal and external stakeholders according to established policies and procedures
• Assists and coordinates purchasing activities within ASM and GSSF groups, and advises students and staff on best financial practices
• Prepares and analyzes financial data, reports and records, identifies discrepancies, investigates, recommends, and implements solutions as needed
• Prepares and/or approves financial transactions and payments
• Develops and maintains automated financial systems, recommending controls to ensure system reliability and data integrity
• Assists with accounting and reviewing reconciliations, journal entries, schedules, and reports

Department:

Student Affairs, Student Affairs Budget and Finance

Student Affairs (link: http://studentaffairs.wisc.edu) at the University of Wisconsin–Madison is led by the vice chancellor for student affairs. Our staff is dedicated to serving students and to helping them succeed in and out of the classroom in areas including health and well-being, student success and belonging, leadership and engagement, and student advocacy.

Compensation:

The expected minimum starting salary for this position is $60,000.00 annually. Actual pay will depend on experience and qualifications. This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. For a summary of benefits, please see https://www.wisconsin.edu/ohrwd/benefits/download/fasl.pdf

Required Qualifications:

• Solid understanding of generally accepted accounting principles (GAAP) and procedures.
• Experience in preparing and reviewing financial reports, monthly and year-end journal entries, and ledgers.
• Proficiency in using automated financial systems for recording and reporting transactions.
• Proven ability to analyze financial data, identify discrepancies, and implement solutions.
• Experience assisting with budgets and creating financial projections based on established policies.
• Strong interpersonal skills to answer questions and provide information to both internal and external stakeholders.

Preferred Qualifications:

• Experience developing or maintaining automated financial systems and recommending internal controls to ensure data integrity.
• Demonstrated ability in judgment, decision-making, and complex problem-solving.
• Familiarity with the state of Wisconsin and UW-Madison purchasing policy.
• Experience working within a higher education institution or a similar institutional environment.

Education:

A Bachelor’s Degree in a business-related field, or equivalent experience

How to Apply:

To begin the application process, click on the “I am a current employee” button or “I am not a current employee” button under Apply Now. You will need to upload the following documents:

• A current resume.
• A cover letter that addresses your experience and qualifications relevant to this position.

Please note that there is only one attachment field. You must upload all your documents into the one attachment field. Application reviewers will evaluate the materials you submit, including your resume and cover letter, to identify qualified applicants who will advance in the recruitment process. Please ensure that your application is complete and submitted by the deadline to be considered for this position.

University sponsorship is not available for this position, which includes transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment.

Contact Information:

Angel Cartagena, hr@studentaffairs.wisc.edu , (608) 890-2570

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information. 

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background – people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.