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Administrative Specialist, Senior
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Administrative Specialist, Senior
Salary
$24.04 – $28.85 Hourly
Location
Fort Myers, FL
Job Type
Full-Time Regular
Job Number
07911KG
Department
Library System
Opening Date
04/24/2026
Closing Date
4/28/2026 11:59 PM Eastern
FLSA
Non-Exempt
Description
Benefits
Questions
Description
The Administrative Specialist, Senior, plays a key role in keeping the Lee County Library System running smoothly. This position supports daily operations, coordinates essential services, and ensures staff across the system have what they need to succeed. From organizing systemwide logistics to supporting employee processes and special projects, the Administrative Specialist helps maintain an efficient, responsive, and well-connected library environment. This role is ideal for someone who is organized, proactive, and ready to support a fast-paced public service team.
Duties and Responsibilities
What You’ll Do
Administrative & Operational Support
Coordinate centralized mail services, including receiving, processing, and distributing all county and interoffice mail
Support administrative staff with daily operations and systemwide initiatives
Assist with planning and setting up meetings, trainings, and events
Manage reservations for meeting rooms and county vehicles
Help organize, evaluate, and reduce stored materials across the system
Employee & Internal Support
Support processes related to hiring, onboarding, and employee documentation
Prepare and assemble onboarding packets and coordinate new-hire logistics
Maintain accurate employee files and ensure required documentation is complete
Track and route performance evaluations, outside employment requests, and tuition reimbursements
Assist with FMLA and leave-of-absence tracking and coordination to ensure timely processing
Scheduling & On-Call Coordination
Coordinate on-call coverage requests from branches
Maintain updated on-call calendars
Track and enter on-call hours into the required systems
Ensure accuracy and timely processing of all on-call records
Inventory, Supplies & Distribution
Manage office supply inventory and oversee reordering needs
Communicate supply timelines, receive shipments, and distribute materials
Coordinate delivery of publications, brochures, and systemwide materials to branches
Fulfill branch requests for forms and promotional items
Facilities & Logistics
Assist with scheduling maintenance for fleet vehicles
Coordinate parking validation for staff and visitors
Employee Engagement & Events
Run employee anniversary reports and prepare communications
Support planning and setup for employee recognition events
Assist with volunteer coordination efforts across branches
Support large community events, festivals, and countywide initiatives such as campaigns or programs
Records Management
Assist with records maintenance and destruction following approved retention schedules
Education, Experience, Licensing
What We’re Looking For
Minimum Requirements
Any combination of education and experience equivalent to:
high school diploma or GED, plus one year of college-level coursework or training in business administration, office management, public administration, or a closely related field, such as:
Office Administration
Business Administration
Organizational Management
Records Management
Operations or Facilities Coordination
Program or Project Coordination
Two (2) years of experience in administrative support, clerical work, office operations, or a similar field, including:
Records or document management
Scheduling or workforce coordination
Volunteer or program coordination
Front-office or general clerical support
Additionally, we’re looking for:
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and database tools
Strong organizational and multitasking abilities
Excellent verbal and written communication skills
Ability to work with confidential information responsibly
Preferred Qualifications
Experience assisting with onboarding, hiring, or other employee support processes
Familiarity with records management practices or retention schedules
Experience helping coordinate events or large-scale administrative logistics
Working Conditions
Office-based with occasional travel to branches
Light physical work, including standing/walking and lifting up to 20 lbs.
Occasional evening or weekend support for library events
Supplemental Information
Work Schedule: Full-time, 80 hours bi-weekly. Hours may vary and could include evenings, Saturdays, and some Sundays.
Why Join Us?
At the Lee County Library System, you’ll be part of a mission-driven organization that strengthens the community through information, connection, and lifelong learning. With 13 branches serving one of Florida’s most dynamic counties, we work together to support programs, events, and operations that reach hundreds of thousands of residents every year. If you enjoy organization, teamwork, and being the behind-the-scenes backbone of a thriving public service organization, this role offers a meaningful way to grow your career.
About the Library System
Founded in 1964, the Lee County Library System now includes 13 branches. With a collection of over 1.5 million items and an annual circulation of approximately 6 million, we are committed to delivering high-quality services, resources, and programs that meet the needs of our diverse and growing community.
About Lee County
Lee County is located in beautiful Southwest Florida and is home to over 800,000 residents. We are dedicated to serving our community with high-quality services and a focus on sustainability and innovation. Join us in making Lee County a great place to live, work, and visit. Find out more about Lee County at Lee County Government (https://www.leegov.com/) .
EMERGENCY RESPONSE/RECOVERY ACTIVITIES:
All County employees are required to work before, during, or after an emergency as needed. This may include temporarily being assigned to work and performing duties outside of the normal scope of their position, location and work schedule to fit the needs of the County and its citizens.
DISCLAIMER: The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this classification. All positions are subject to a criminal background check. A conviction in and of itself may not necessarily preclude employment. Some positions may be subject to a pre-employment drug screening. Certain service members and veterans, and the spouses and family members of such service members and veterans, who claim and meet eligibility requirements of veterans preference, receive preference and priority in employment and are encouraged to apply.
Lee County Board of County Commissioners offers a comprehensive, and affordable benefits package. Our Board works in the best interest of employees and strives to provide the most complete, high-quality benefits package available at the lowest possible cost to the employee. Our Board continues to remain steadfast in maintaining one of the lowest levels of employee costs in our area.
Lee County’s benefits package is offered to both regular Full-time positions and Part-time positions that are regularly scheduled to work 60 hours or more bi-weekly. Medical benefits may be offered to On-Call, Temporary, Seasonal, and Intern employees who meet the Affordable Care Act eligibility criteria.
Lee County employees eligible to participate in the Florida Retirement System (FRS) are required to contribute 3% of each paycheck to FRS. If you have retired from the Florida Retirement Pension plan you will not be eligible for renewed membership in either of the FRS retirement plan options. Retirees of the Investment Plan are eligible for renewed membership in the Investment Plan only. FRS reemployment rules apply for both.
Below is a brief breakdown of what’s included in the benefits package that is offered to our employees.
For a more detailed look into our benefits package, please click visit our webpage at www.leegov.com/hr/Documents/Employee%20Benefits/2024%20Benefits/FULLTIME%20ACTIVE%20LCBOCC%202024%20Plan%20Year%20OE%20Guide%20FINAL%20AON%202023.09.12.pdf.
To view our employee paid premiums, please visit: https://www.leegov.com/hr/Documents/Employee%20Benefits/2024%20Benefits/2024%20Active%20Employee%20Rates.pdf
Health Benefits:
Medical Insurance
Plans include, but are not limited to: routine, preventative, mental health, hospitalization, and prescription drug benefits.
Vision, Fitness, Weight Management, Natural Products and Services, and Hearing discount programs available.
Dental Insurance
Vision Insurance
Flexible Spending Accounts
Medical Reimbursement Account
Dependent Care Reimbursement Account
Pharmacy, including Mail-Order Pharmacy
Informed Health Lines (Nurse Hotline)
Basic Life Insurance (1x or 2x Annual Salary at no cost to employee)
Optional Life Insurance
Long-Term Disability (60% of pre-disability salary at no cost to employee)
Short-Term Disability
Sick Leave Pool
Flu vaccinations
Wellness Programs
Financial Benefits:
Florida Retirement System (FRS)
Two Retirement Plan Options:
1) FRS Pension Plan (Defined Benefit)
2) FRS Investment Plan (Defined Contribution)
Deferred Compensation (457) Plans
Financial Savings/Management Programs
Eligible for membership with Suncoast Credit Union
Employee Leave Benefits
Holiday Pay – 11 Paid Holidays Annually
Paid Sick Leave
Paid Vacation Leave
Bereavement & Civic Duty Leave
Family and Medical Leave
Military Family & Medical Leave
Educational Leave
Employee Assistance Program
Services available to employees that offers guidance, support, resources and information for personal and work-life issues. Confidential and provided at no charge to employees and their dependents.
United Way 2-1-1 (Lee County Employee Resource Program)
Lee County BOCC has partnered with United Way 211 to provide an Employee Resource Program which assists BoCC employees who may be experiencing distress due to economic hardship, health or other factors.
Educational Assistance
Reimbursement for coursework taken at an accredited college or university that is designed to enhance the knowledge, skills and abilities relating to the official duties that the employees perform.
01
What is your highest level of education completed? (Be sure to include this experience in the Education section of your application.)
High school diploma or GED
Some college coursework
Associate’s Degree
Bachelor’s Degree
Master’s Degree
Currently enrolled in a Master’s program (Library/Information Science)
Master’s Degree in Library/Information Science or related field
PhD
02
How many years of experience do you have in administrative support or closely related fields (such as scheduling, records management, program coordination, or general clerical work)? (Be sure to include this experience in the Experience section of your application.)
No experience
Less than 1 year
1-2 years
2-4 years
More than 4 years
03
Do you possess a valid driver’s license with an acceptable driving record?
Yes
No
04
This position is 80 hours bi-weekly. Hours may vary and could include evenings, Saturdays, and some Sundays. Are you available to work this schedule?
Yes
No
05
Which areas best describe your previous work experience? (Select all that apply) (Be sure to include this experience in the Experience section of your application.)
Administrative support
Program or event coordination
Records or document management
Facilities or logistics coordination
Front desk or clerical work
Volunteer or staff support
Required Question
Employer
Lee County Government
Address
P.O. Box 398 ATT: Human Resources Fort Myers, Florida, 33902
Phone
(239) 533-2245
Website
https://www.governmentjobs.com/careers/leecounty
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