ADMINISTRATIVE SPECIALIST III Full Time NEW

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LOCATION OF POSITION

MDH RICA Baltimore

605 S. Chapel Gate Lane

Baltimore, MD 21229

Main Purpose of Job

This position manages the RICA-Baltimore electronic policy and procedure platform, Acadia, such that employees have immediate access to current regulations alongside facility-specific guidance to promote continuous Joint Commission survey readiness and accreditation. This position uses business principles to plan, organize, collaborate with staff, direct and control the systematic and timely review and revision of policies, procedures, and associated forms. This position assists the Director of Staff Development and Training in the preparation, development, presentation and workflow of educational sessions. This position will also analyze mandatory training workflow and propose recommendations for orderly expansion of the Acadia Policy Management Software as a stage for presenting, documenting, tracking and trending facility wide training compliance, leverage analytics as a predictor of facility wide performance improvement opportunities and present recommendations to key stakeholders. Additionally, this position fosters consistency, efficiency, and continuous improvement across the Regional Institute for Children and Adolescents-Baltimore’s (RICA-Baltimore) operations, creates and coordinates current posts of approved material to the MDH RICA-Baltimore Web Page, and serves as a liaison (for Acadia and Maryland Department of Health (MDH) web page) between RICA-Baltimore, MDH internal agencies, private external agencies, and the general public.

Minimum Qualifications

Education : Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience : Two years of experience performing administrative staff, clerical, clerical technical, or secretarial work.

Notes

• Candidates may substitute 30 college credit hours from an accredited college or university for each year of the required experience.
• Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.

Desired Or Preferred Qualifications

The desired candidate should possess the following:

• Experience in cloud-based productivity and collaboration tools available in Google Workspace.
• Experience in data entry, editing, and reporting in Acadia Policy Management Software.
• Experienced in the web-based collaborative platform SharePoint.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Applicants who meet the minimum (and selective) qualifications will be included in further evaluation. The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates and hours of work. Clearly indicate your college degree and major on your application, if applicable. For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview).

Complete applications must be submitted by the closing date. Information submitted after this date will not be added.

Incorrect application forms will not be accepted. Resumes will not be accepted in lieu of a completed application.

Candidates may remain on the certified eligible list for a period of at least one year. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

Benefits

STATE OF MARYLAND BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application (and supplemental questionnaire) may be submitted to MDH, Recruitment and Selection Division, 201 W. Preston St., Room 114-B, Baltimore, MD 21201. Paper application materials must be received by 5 pm, close of business, on the closing date for the recruitment, no postmarks will be accepted.

If additional information is required, the preferred method is to upload. If you are unable to upload, please fax the requested information to 410-333-5689. Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time.

For questions regarding this recruitment, please contact the MDH Recruitment and Selection Division at 410-767-1251.

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or Application.Help@maryland.gov .

Appropriate accommodations for individuals with disabilities are available upon request by calling: 410-767-1251 or MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State’s diversity.