Administrative Assistant – School Full Time

Missouri Connections Academy is a leading online public school committed to providing a flexible, high-quality education to students across Missouri. As an accredited institution recognized by the North Central Association Commission on Accreditation and School Improvement (NCA CASI), the Northwest Accreditation Commission (NWAC), and the Southern Association of Colleges & Schools Council on Accreditation and School Improvement (SACS CASI), part of Cognia, we prioritize academic excellence, innovation, and inclusivity. Our mission is to empower students to achieve their full potential through a personalized learning environment that combines cutting-edge technology with dedicated support from experienced educators and staff. We foster a culture of fairness, equity, and respect, ensuring that diversity is celebrated and every member of our community feels valued and supported.

About The Role

The Administrative Assistant plays a vital role in supporting the daily operations of Missouri Connections Academy from a remote setting. This position involves managing various administrative tasks such as answering phones, responding to emails, and assisting principals, office managers, and teachers with their administrative needs. The ideal candidate will be highly organized, proactive, and capable of multitasking in a fast-paced environment. Responsibilities include data entry into the online student information system, generating reports, communicating with parents and students, and ensuring that all administrative functions are executed efficiently and accurately. This role also offers opportunities to mentor new administrative staff and contribute to the overall smooth functioning of the school’s operations. The position is remote eligible, allowing for flexibility and the ability to work effectively from a home office environment.

Qualifications

• Proficiency with Microsoft Office tools, especially MS Excel (intermediate or higher level)
• Proficiency with Google Applications including Mail, Calendar, Drive, Hangouts, and Documents
• Experience with computer-based information systems (preferred)
• Ability to multitask and prioritize in a dynamic environment
• Strong interpersonal and communication skills, both oral and written
• Excellent attention to detail and organizational skills
• Ability to maintain privacy and confidentiality in accordance with FERPA regulations
• Customer-focused mindset with a proactive approach to problem-solving
• Flexibility and adaptability to changing priorities
• Proficiency in using personal electronic devices and managing two-step authentication via email
• Previous administrative experience in an educational or similar setting (preferred)

Responsibilities

• Enter and maintain student data accurately within the online student information system
• Answer incoming phone calls and respond promptly to email inquiries from parents, students, and staff
• Engage in outbound communication via phone, online chat, and email to various stakeholders
• Assist principals, teachers, and office staff with administrative tasks as needed
• Generate reports and compile school-specific forms for compliance and record-keeping
• Prepare reports for teachers and administrators by collecting, analyzing, and entering relevant data
• Support training and mentoring of new administrative assistants to ensure consistency and quality
• Manage multiple projects simultaneously, ensuring deadlines are met and resources are organized
• Follow up on pending issues, such as obtaining missing paperwork and checking in with stakeholders to keep projects on track
• Maintain confidentiality and adhere to privacy policies, including FERPA regulations
• Perform additional duties as assigned to support school operations and initiatives

Benefits

• Competitive salary commensurate with experience
• Flexible remote work environment
• Professional development opportunities
• Supportive and inclusive workplace culture
• Access to school resources and technology tools
• Opportunity to contribute to a mission-driven organization focused on student success

Equal Opportunity

Missouri Connections Academy is an equal opportunity employer committed to fostering an inclusive environment. We welcome applicants from diverse backgrounds and do not discriminate based on race, color, religion, gender, sexual orientation, national origin, age, disability, or any other protected status. We believe that diversity enhances our community and are dedicated to providing a workplace where everyone is treated with respect and dignity. All employment decisions are made based on qualifications and merit.