Administrative Assistant, Legal Full Time

Ellis Porter is a dynamic and innovative immigration law firm dedicated to enhancing the immigration experience for both employers and individuals. Our mission is to facilitate seamless immigration processes, allowing our clients to thrive in a globally connected world. We have assembled a team of passionate immigration professionals, known as Porters, who are committed to delivering clear guidance, creative strategies, and exceptional service with empathy and a personal touch. Our firm values diversity, inclusion, and a collaborative work environment, reflecting the diverse backgrounds of our clients and staff. We take pride in fostering a culture that is both professional and welcoming, emphasizing respect, authenticity, and professional growth. At Ellis Porter, we believe that our work positively impacts lives and businesses, and we are dedicated to making immigration law accessible and less daunting for our clients.

About The Role

We are seeking a dedicated and detail-oriented Legal Assistant, internally titled Core Services Specialist, to join our Core Services team. In this role, you will provide strategic administrative support to our Attorneys and Case Managers, ensuring the efficient delivery of legal services. Your primary responsibilities will include managing case-related correspondence, supporting application preparation and filing, and assisting with data entry and organization. This position is ideal for someone who is proactive, organized, and thrives in a fast-paced team environment. You will play a vital role in streamlining workflows, supporting special projects, and contributing to the overall success of our immigration services. The role offers an opportunity to work alongside talented professionals committed to making a meaningful difference in clients’ lives while developing your skills within a supportive and inclusive workplace.

Qualifications

• High school diploma or equivalent; associate’s or bachelor’s degree preferred
• Strong organizational and time management skills
• Exceptional attention to detail and accuracy
• Proficiency in MS Office Suite (SharePoint, Outlook, Teams) and familiarity with Salesforce, MyCase, and proprietary systems
• Excellent verbal and written communication skills
• Ability to adapt quickly to changing priorities and multitask effectively
• Natural curiosity with a desire to learn and grow professionally
• Experience in administrative support or legal environment preferred but not required
• Ability to work collaboratively within a diverse team

Responsibilities

• Support legal mail processing and data entry related to immigration cases
• Scan and organize government correspondence, including receipt notices, RFEs, and approval notices
• Enter and verify case data such as receipt numbers and expiration dates in the case management system
• Assist in preparing and filing immigration applications accurately and efficiently
• Print, assemble, scan, and coordinate FedEx shipping for application packages
• Support special projects, perform data analysis, and contribute to workflow improvements
• Collaborate with team members to ensure timely and accurate case processing
• Provide exceptional support to clients and internal teams, maintaining professionalism and responsiveness

Benefits

• Opportunity to work on challenging and impactful immigration cases in a fast-growing firm
• Collaborative environment with professional, creative, and dedicated colleagues
• Inclusive culture that celebrates diversity and promotes authentic self-expression
• Flexible work arrangements, including remote work options
• Competitive salary package and comprehensive health, dental, vision, and life insurance benefits
• 401(k) retirement plan with employer matching contributions
• Generous paid time off and holiday policies
• Casual dress code and complimentary international cuisine in the office

Equal Opportunity

Ellis Porter is an equal employment opportunity employer. We are committed to creating a diverse and inclusive workplace where all employees and applicants are treated with respect and fairness. We prohibit discrimination and harassment based on race, color, religion, age, sex, national origin, disability, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We welcome candidates from all backgrounds and are dedicated to fostering an equitable environment that values different perspectives and experiences.