Accounts Payable Coordinator Full Time NEW

Founded in Rome 1960, Valentino is an Italian Maison de Couture that aims to provide uniqueness to our customers through mastery, creativity, intimacy and care. As of today, Valentino counts about 4.000 colleagues in 30 different Countries all over the world. Every branch of the Valentino universe is nourished through passion, heritage and values that are constantly re-worked and steadily conveyed in an always contemporary way. Under the Creative Direction of Alessandro Michele, Valentino designs, manufactures and distributes dreamlike creations including Haute Couture, Women and Men RTW, Valentino Garavani Accessories, Eyewear and Beauty. Our network fully embodies the essence of the Maison, by practicing the Italian hospitality culture with our distinguishing quality, uniqueness and care for details.

What We Believe In

Here at Valentino, we act as a Unique Community & Company. We strongly believe that HUMANISM is the core of our values and that only teamwork and mutual support will lead to achieve bigger and challenging goals. We act with integrity and respect towards both our Planet and our People. Our aim is to create costumer EMOTION and DESIRE because our future depends on our imagination and on being passionate about work as well as about life: every action you make brings you closer to your dreams.

Valentino offers a hybrid working schedule with three days in office, and two days remote. This role is a full-time permanent position based in our New York Office.

Overview:

Provides financial, administrative and clerical support by ensuring payments are completed and expenses are controlled by receiving payments, processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner.

Key Responsibilities:

DATA, VENDOR INFORMATION:

• Secure and maintain W-9 forms and prepare annual 1099-MISC and 1099-NEC returns.
• Create new vendor following Company policy and local tax requirement.
• Verify vendor bank information & payment instructions/terms.
• Verify vendor accounts by reconciling monthly statements. Enter new or update vendor names and data.

REVIEW, PAYMENT:

• Partner with General Accounting team in the month-end close process (ensure invoices are accurately posted in the proper month; accruals are recorded in the proper month.)
• Review aged Accounts Payable by vendor on weekly basis.
• Review, code, post vendor invoices after verifying G/L account, cost center, vendor information, and approval status.
• Setup payment for invoices.
• Process checks, online credit card payments, ACH and wire transfer payments.
• Reconcile vendor accounts with system regularly.
• Resolve vendor discrepancies in a timely manner.

INTERNAL AUDITS:

• Participate in writing Standard Operating Procedures.
• Maintain complete records of invoices/vendor information digitally.
• Assist with financial system upgrade.
• Monitor and manage autopay vendors (utilities, phone, etc. ), and clear to acknowledge payments in system.

Requirements:

• 2+ years accounts payables experience.
• Experience with Esker or other invoice automation system.
• Experience in SAP S4H
• Proficiency in MS Office
• High degree of accuracy, attention to detail and confidentiality
• Effective verbal, listening and written communication skills
• Ability to work independently and as part of a team to ensure that all job functions are performed in a timely and efficient manner

Budgeted hourly rate – $25-$30/hour

How We Are

The Valentino Ecosystem is complex and interconnected. It is populated by many talents from different areas and with different attributes. We work hard to grow everyday both as a Maison and as individuals. Learning by doing and from mistakes, communicating transparently, inspiring sense of belonging, passion and engaging colleagues are the bases of our inclusive and multifaceted world.