Position: Senior Accountant / Accounting Manager (Individual Contributor)

Location: San Francisco, CA (Hybrid)

Vapi (/ˈVɑːpi/)

Why We’re Hiring This Role

Until now, our accounting function has been handled by an external firm. As we scale, we’re making the deliberate decision to bring that work in-house – and this is the first hire that makes it real.

This person won’t be stepping into a fully built machine; they’ll be the one building it.
They’ll take ownership of processes that have lived outside the company, get them running cleanly on our internal stack, and establish the foundation that our finance function grows on.
It’s a high-visibility role with direct impact on how the business operates day-to-day, and a real opportunity for the right person to shape something from the ground up.

What You’ll Do

Own the end-to-end AP process, including invoice receipt, GL coding, approval routing, and payment execution
Review and verify invoices for accuracy, proper authorization, and compliance with company policies
Process payment runs (ACH, wire, check) and ensure accurate, on-time cash disbursements
Perform three-way matching (PO, receipt, invoice) for purchase-order-backed transactions
Ensure transactions are properly coded, receipts are collected, and expenses sync accurately into our ERP

Support month-end close by preparing AP accruals, reconciling the AP subledger to the general ledger, and clearing open items
Manage vendor relationships, respond to payment inquiries, and resolve discrepancies in a timely manner
Administer the corporate card program manage card issuance, spending limits, policy enforcement, and employee expense review
Maintain vendor master data, including W-9 collection and annual 1099 preparation and filing

Assist in the billing and invoicing process, ensuring customer invoices are accurate and issued on time
Collaborate with Sales and Account Management to resolve billing disputes and ensure proper revenue recognition alignment
Support cash application activities, including posting customer payments and reconciling unapplied cash
Monitor accounts receivable aging and assist with collections outreach as needed
Maintain customer account records and assist in the setup of new customer billing profiles
Partner with Revenue Operations to ensure quote-to-order-to-invoice workflows are functioning accurately across Salesforce, Stripe, Tabs, and Rillet

Required

Who You Are:

Bachelor’s degree in Accounting, Finance, or a related field
2–4 years of accounting experience with a strong focus on accounts payable
Solid understanding of GAAP and general accounting principles
Experience with cloud-based ERP or accounting platforms (Rillet experience a strong plus)
Familiarity with corporate card and spend management tools
High attention to detail and strong organizational skills
Ability to manage competing priorities and meet deadlines in a fast-paced environment
Clear written and verbal communication skills

Preferred

Why Vapi

What We Offer

Even if your background doesn’t check every box, we’d love to hear from you. Great candidates often bring strengths we didn’t know to ask for.

Salary Range is $140,000 to $180,000 per year plus equity and benefits.

Accounting Manager / Senior Accountant Full Time NEW

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