Accounting Manager (General Ledger & Budgeting) Full Time

Description

Who we are

We are Alpha Supported Living Services, a non-profit organization, we provide residential and community-based services to adults with developmental and intellectual disabilities. Our primary objective at Alpha is to enhance the quality of life for each of our clients by aiding them in learning, personal development, and fostering increased independence. Since 1974, we’ve been dedicated to offering supported living, group home, community inclusion, and representative payee services, expanding our reach across King, Snohomish, and Spokane counties in Washington State. At Alpha, our commitment lies in treating every client with utmost dignity and respect while also valuing and nurturing the abilities of our employees to foster their professional growth.

Job Summary

The Accounting Manager (General Ledger and Budgeting) supports the Director of Finance and Controller and is responsible for non-profit GL entries, accounting team management, budgeting, financial analysis and reporting. The position supports the development of the annual budget through cost analysis, allocation of common costs across company business divisions, and variance reporting to Branch profit or cost centers. The position works with the Controller in the financial accounting system General Ledger to add accounts or post entries as needed. The position provides detailed labor cost analysis by pulling data from the online company HR/Payroll system and enters data into allocation reports to produce batch files for upload to the accounting system. The position may also provide data entry validation, reporting and analysis of company revenue, payroll costs, vendor expenses, and business performance.

Day-to-Day

• Oversee the accounting General Ledger and manage invoicing and receivables:
• Prepare data and reports for invoicing based on state contract client rates, cost-of-care adjustments, and additional billable hours.
• Help with receivables collection, record payments in the financial system, and generate aging reports and analytics.
• Work with Financial Services Coordinators to track client loans, state reimbursement requests, and client accounting ledgers.
• Receive and enter cash, checks, or electronic transactions, and prepare bank deposits.

• Assist with business Financial Planning and Analysis (FP&A) and budget reporting:
• Help with financial forecasting and annual budget preparations or updates.
• Conduct financial analysis and prepare reports for internal and external customers.
• Export, import, and manipulate data sets or business intelligence reports for cost analytics.
• Assist with cost allocations and accounting entries across business divisions and cost centers.

• Supervise and perform processing and record keeping for company payables:
• Set up new vendors, contractors, or service providers in the accounting system.
• Review, reconcile, and process invoices and check requests against verified supporting documentation.
• Assist with check runs, disbursement requests, and obtaining authorized signatures.
• Manage the corporate credit card program, including auditing statements and coding expenses.

• Supervise and provide support for payroll processing:
• Verify timecard hours, reconcile discrepancies, and review wage computations and deductions.
• Calculate and record retro requests for hours worked and pay adjustments.
• Process payroll changes for direct deposit, checks, garnishments, PTO, insurance, and 403b retirement deductions.
• Respond directly to employee payroll inquiries and requests for information.

• Track submissions of state DSHS Residential Allowance Request forms:
• Work with Senior Accountants or Financial Services Coordinators to record payment receipts to client ledgers or the general system.

• Maintain organizational compliance and support overall team operations:
• Attend mandatory staff meetings and required trainings (First Aid/CPR, bloodborne pathogens, mandated reporter).
• Maintain a valid driver’s license, auto registration, insurance, and provide a driver’s abstract every 3 years.
• Assist with other finance, payroll, receivables, or payables functions as needed.

Who We Are Looking For

• Knowledge of professional accounting principles, practices, and methods in accordance with Generally Accepted Accounting Principles (GAAP).
• Mathematical and analytical skills to research and resolve accounting and information system errors.
• Verbal and written communication skills to coordinate with team members, management, and state agency representatives.
• Experience using web and Windows-based accounting platforms, importing and exporting large data sets, and adapting to new software.
• Experience using Excel and Microsoft 365 applications to manage multiple projects and meet established deadlines.
• Ability to complete detailed tasks independently or collaboratively in an environment with shifting priorities and standard workplace interruptions.

Job Requirements

• Must be at least 21 years of age.
• Bachelor’s degree in Accounting, Finance, or a related field with professional experience is required; a Master’s degree or CPA designation is preferred.
• Minimum of 5 years of experience in an accounting management role, with direct experience handling general ledger maintenance and financial analysis.
• Experience working within a public accounting firm is a plus.
• Must hold a valid Washington State driver’s license, maintain current personal vehicle insurance, and meet the driving record requirements to be covered under the organization’s automobile insurance policy.
• Must successfully pass a background inquiry clearance conducted by an authorized state agency.

Starting Wage

$33.50/hr

Wage Scale

$33.50 – $40.50/hr

Benefits

Benefits for Full-Time Employees (30 hours or more a week) include Medical, Dental, Vision, 403(b) (non-profit version of a 401(k)) with company match, Life Insurance, Tuition Savings Program, and Tuition Reimbursement. Employees working 34 or more hours a week are eligible for PTO accrual.

Please note: As of 10-18-21 all workers in Long-Term Care are required to be vaccinated against COVID-19.