Administrative Assistant ( Payroll / Timesheets – Part Time ) Full Time NEW

SUMMARY:

• Administrative Support Assistant III will provide a variety of administrative support to management and departmental/divisional staff requiring thorough knowledge of assigned department or division, its procedures, and operational details; provides information and assistance to the public, external agencies, and County staff related to the administration of department/division programs, projects, and services; may prepare case files; analyze information, develop reports and coordinate special projects; performs related duties as assigned.

ROLE AND RESPONSIBILITIES

• Provides administrative support for assigned department or division in the daily management of operations; assists with the implementation of procedural, administrative, internal control, and/or workflow changes after approval.
• Independently composes various documents, correspondence, and reports requiring knowledge of and the ability to explain, interpret, and apply federal, state, and local laws, rules, regulations, ordinances, and County policies and procedures relevant to assigned area of responsibility.
• Verifies and reviews forms, documents, and reports for completeness and conformance with established policies and procedures.
• Receives, processes, and responds to public records act requests, complaints, and other requests for information; researches and organizes information; ensures timely response to all requests.
•  Researches, organizes, and distributes a variety of department or division-specific information, documents, forms, records, and data as requested.
• Performs various accounting/bookkeeping work such as verifying or computing financial data, preparing and processing purchase requisitions and invoices, securing quotes from vendors, processing accounts payable/receivable, processing credit card and travel reimbursements, monitoring budget expenditures, preparing account and budget reports, maintaining and balancing accounts, and processing time records for payroll.
• Performs duties associated with personnel administration such as processing various personnel transactions and documents, maintaining confidential employee records, coordinating recruitment, selection, and testing processes, conducting new employee orientations, and processing related paperwork.
• Communicates with management and staff from other departments/divisions and agencies to obtain and relay information and to coordinate assigned activities.
• Organizes and maintains accurate and detailed databases, files, and records, verifies accuracy of information, researches discrepancies, and records information; ensures compliance with established records retention schedules.
• Schedules, coordinates, and attends meetings, seminars, conferences, and training sessions for department/division staff.
• May exercise supervision of assigned staff.
• Performs other job duties as required or assigned.

MINIMUM QUALIFICATIONS:

• High School Diploma or GED, and two (2) years of related work experience as it pertains to the position. Any equivalent combination related to education and/or experience may be considered for the above requirements.

ADDITIONAL REQUIREMENTS:

• Employee must successfully complete the post-offer employment medical examination and background investigation.
• Employee must comply with the safety guidelines of the County.
• Employee must complete required FEMA training(s) as assigned to position.
• Employee must complete required Supervisor classes if applicable.
• Pursuant to the criminal history screening for Caregivers Act, Section 29-17-1 through Section 29-17-5 NMSA 1978, new hires at the client’s Behavioral Health Services facility will be required to complete a caregiver criminal history screening for all caregivers. Conviction of a disqualifying condition is cause for termination or sufficient reason not to hire if applicant has a disqualifying condition on their record at time of application.
• May be required to have a valid New Mexico driver’s license by employment date and retain a valid NM driver’s license while employed in this position.

EQUIPMENT, TOOLS AND MATERIALS:

• Equipment typically used to perform administrative duties includes the telephone, computer, telefax machine, photocopy machine, and pager.
• Worker may handle first aid and oxygen equipment on an occasional basis.
• Materials and products typically handled in the performance of administrative duties include a wide variety of forms and paperwork, reports

About our Company: –

22nd Century Technologies, Inc., is one of the fastest growing IT Service Integrator and Workforce Solution companies in the United States. Founded in 1997, 22nd Century Technologies is a Certified National Minority Business Enterprise with 6,000+ people including 600+ Cyber SMEs nationwide supporting our customers in all 50 states, Canada, and Mexico. With HQs in Somerset, NJ and Mclean, VA, 22nd Century has 14 offices throughout the United States. As part of our unrelenting focus on quality and compliance, 22nd Century Technologies’ delivery is based on Certified Matured Processes including CMMI L3 Dev & SVC, ISO 20000, ISO 27001, and ISO 9001 quality processes. With a strong focus on the public sector, 22nd Century currently holds government contracts with 14 out of 15 Federal Executive agencies including DoD, 37 other Federal agencies, 50 States, 115+ Local agencies, and 37 School Districts. In the last three years, we have expanded our services to Fortune 500 and other commercial clients and currently support 80+ commercial clients.

Recognized among “Best Company to Work For” by Forbes, 22nd Century Technologies, Inc., consistently exceeds our clients’ expectations by focusing on their absolute satisfaction with jobs while keeping our employees motivated.
“22nd Century Technologies is an Equal Opportunity Employer” and “US Citizens & all other parties authorized to work in the US are encouraged to apply.”

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.