Administrative Assistant – 393480 Full Time NEW

Our client, a creative and fast-growing marketing and advertising agency based in New York City, is seeking an organized and adaptable Administrative Assistant to join their dynamic team. The agency is known for its collaborative culture, innovative campaigns, and high-profile clientele across lifestyle, entertainment, and consumer brands.

Salary/Hourly Rate

$25/hr

Position Overview

The Administrative Assistant will play a key role in supporting daily operations, internal scheduling, and team logistics. The ideal Administrative Assistant is detail-oriented, resourceful, and comfortable in a fast-paced, creative environment. This is a great opportunity for an Administrative Assistant interested in growing their career within the marketing and advertising industry.

Responsibilities Of The Administrative Assistant

• Provide administrative support to department heads, account teams, and project managers.
• Manage internal calendars, schedule meetings, and book conference rooms.
• Prepare client-facing materials, decks, and reports as needed.
• Support travel coordination and expense tracking for senior staff.
• Maintain internal filing systems and update contact databases.
• Greet visitors and provide front-desk coverage as needed.
• Order office supplies and assist with team events and onboarding coordination.
• Help track deadlines and deliverables across departments.
• Act as the go-to Administrative Assistant for internal communications and day-to-day needs.
• Take on special projects and cross-team support as assigned.

Required Experience/Skills for the Administrative Assistant:

• 1-3 years of experience in an Administrative Assistant or office support role.
• Excellent organizational and communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to work effectively under pressure and manage multiple deadlines.
• Professional demeanor and strong attention to detail.

Preferred Experience/Skills for the Administrative Assistant:

• Prior experience in a marketing, PR, or creative agency environment.
• Familiarity with platforms like Slack, Google Workspace, or Asana.
• Interest in creative industries, branding, and media campaigns.
• Ability to support multiple team members in a high-volume environment.

Education Requirements:

• Bachelor’s Degree preferred.

Benefits:

• Opportunity to convert to a full-time Administrative Assistant role.
• Access to industry events and networking opportunities.
• Supportive and creative team environment.
• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).

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As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.

EOE/M/F/D/V/SO

Position ID: 393480