Human Resources and Payroll Full Time NEW

The primary responsibilities of the Human Resources and Payroll Assistant include, but are not limited to the following:

·       Work closely with department managers on job offers and coordinate new hires

·       Conduct new hire orientation, new hire documents (including I-9), and E-verification

·       Conduct exit interviews and the offboarding process (collecting company assets, etc.)

·       Collect timesheet data and payroll information for all departments

·       Reviews and reconciles timesheets, working with managers and employees as required.

·       Maintain sick time, vacation, and comp time in employee attendance reports for all departments

·       Maintains accurate and up-to-date human resources files, records, and documentation.

·       Maintains the integrity and confidentiality of human resources files and records.

·       Performs periodic audits of HR files and records, ensuring all required documents are collected and filed appropriately.

·       Provides advice and assistance to employees and managers on HR policies, programs, and procedures. Resolves HR inquiries or escalates to the Director of HR

·       Process bi-weekly payroll for 160+ employees in the organization

·       Prepare payroll reports

·       Processing garnishments, child support orders, tax levies, quarterly tax verifications, medical court orders etc.

·       Implements, maintains, and reviews the company’s payroll processes and policies

·       Ensures accurate and timely processing of payroll updates to NetSuite, including new hires, terminations, changes to pay rates, and address changes.

·       Enter payroll data in QuickBooks

·       Employee employment verification letters and forms

·       Handle unemployment claims, chargebacks, earning verifications, etc.

·       Enrollment in all Benefits Programs (Health, vision, 401k, dental, and life)

·       Insurance annual open enrollment process

·       Works closely with our Healthcare insurance Agent to ensure new hires, status changes, and terminations forms are sent in a timely manner.

·       Provides other support to the Director of Accounting & HR Manager.

Requirements:

–        Four-year college degree or equivalent work experience

–        3-5 years of experience in Payroll and HR

–        Bilingual Preferred

–        Proficient with Microsoft Office and Excel

–        NetSuite experience preferred       

–        Excellent written and verbal communication skills 

–        Attention to detail, problem solver, and analytical skills

–        Exceptional time management skills and ability to multitask and prioritize responsibilities

–        Effective communication with all levels of management and employees.