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Department 12266 Enterprise Corporate – IT Business Office
Status
Full time
Benefits Eligible
Yes
Hours Per Week
40
Schedule Details/Additional Information
Normal Business Hours.
Pay Range
$54.90 – $82.35
Major Responsibilities
- Validate, approve, and provide oversight to the team in purchasing of IT software, hardware, and telecom circuit orders. This includes purchasing items that have been identified as standard in the organization. Validate, manage, and adhere to negotiated terms and pricing for products and/or contracted services. Work with extended teams if accruals need to be reported and/or variances are needed to be reviewed for funding.
- Manage and process IT hardware and software maintenance renewals. This includes working with the team to validate with IT leadership if there is a need for the renewal and adherence to terms and conditions outlined in the renewal or master contract. Worked directly with vendors to get renewals documents in order (validate coverage, serial numbers, proper name, reference agreements on file, etc.) to be processed.
- Monitor and track all IT maintenance contracts (new and renewals) in our budgeting/forecast software to show adherence to allocated budget dollars monthly as well help with future budget planning.
- Review, monitor, and approve invoice payments to contracts and POs. This includes but not limited to software/hardware purchases, software/hardware renewals, and telecom monthly billing statements.
- Supply Chain coordination – acts as liaison and partners with groups to facilitate contracting and purchasing. Ensures all contracts follow standard process including Legal review, IT Governance, and adherence to AH signature authority policy.
- Software audit management and compliance including maintenance of licensing documentation, true-ups, and reconciliation with vendor values. Works with IT Finance to forecast any changes to budget and mitigate variances.
- Identifies and assesses potential DEI vendors (Tier 1 and Tier 2) that potentially could provide a solution for a produce purchase or renewal agreement. Makes recommendation to business leaders.
- Performs human resources responsibilities for staff which include interviewing and selection of new employees, promotions, staff development, performance evaluations, compensation changes, resolution of employee concerns, corrective actions, terminations, and overall employee morale.
- Develops and recommends operating and capital budgets and controls expenditures within approved budget objectives.
- Responsible for understanding and adhering to the organization’s Code of Ethical Conduct and for ensuring that personal actions, and the actions of employees supervised, comply with the policies, regulations, and laws applicable to the organization’s business.
Minimum Education And Experience Required
Level of Education: Bachelor’s degree in business or information technology
Years of Experience: 5+ Years in Supply chain, financial management, and contract management.
#Remote
Preferred remote locations in IL, WI, NC, GA
Fully Remote Role from these states: AL, AK, AR, AZ, DE, FL, GA, IA, ID, IL, IN, LA, KS, KY, ME, MI, MO, MS, MT, NC, ND, NE, NH, NM, NV, OH, OK, PA, SC, SD, TN, TX, UT, VA, WI, WV, WY.
Due to complex requirements, remote work is NOT permitted for short or long periods in: CA, CO, CT, HI, MA, MD, MN, NJ, NY, OR, RI, VT, WA and working Internationally (this includes working while on vacation).
No relocation, No Sponsorship or transfer of visa for this position.
Minimum Knowledge, Skills And Abilities (ksa)
- Comprehensive understanding of IT software and hardware licensing and purchase agreements.
- Financial performance and metric interpretation skills.
- Ability to read a contract and place necessary key fields into contract lifecycle/budgeting tool.
- Familiarity with benchmarking including normalization and comparative analysis.
- Strong Analytical Skills and Communication skills.
- Negotiation strategy skills and experience.
Physical Requirements And Working Conditions
- This position requires travel, therefore, will be exposed to weather and road conditions.
- Operates all equipment necessary to perform the job.
- Exposed to a normal office environment.
This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.
Our Commitment To You
Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:
Compensation
- Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
- Premium pay such as shift, on call, and more based on a teammate’s job
- Incentive pay for select positions
- Opportunity for annual increases based on performance
Benefits And More
- Paid Time Off programs
- Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
- Flexible Spending Accounts for eligible health care and dependent care expenses
- Family benefits such as adoption assistance and paid parental leave
- Defined contribution retirement plans with employer match and other financial wellness programs
- Educational Assistance Program
About Advocate Health
Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.
Responsible for managing the procurement of IT equipment, software, and services for the organization. They will work closely with the Finance teams to ensure that all purchases are within budget and comply with organizational accounting principles and polices. They will monitor, track, and collaborate with IT leadership on IT contract renewals, including placing key data in our budgeting software (new and existing IT paid contracts). Lastly, they will monitor, validate, and approve invoices for product and contract purchases made within the IT budget.
